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Instructions to Authors

General Information
Ethics
Manuscript Submission
Guidelines for Presentation
Editorials
Original Articles
Image Focus
Case Reports
Reviews
Correspondence/E-letters
Figures
Tables
References
Supplementary material for online only publication
Permission to Reproduce Figures
Licence to Publish
Open Access option for Authors
Language Editing
Proofs
Offprints
Increase readership and citations to your research articles

GENERAL INFORMATION

European Heart Journal - Cardiovascular Imaging, is an official Journal of the European Society of Cardiology. It accepts manuscripts from all parts of the world by members and non-members of the Society.
Papers that do not adhere to these instructions will be returned for revision before assessment.

ETHICS

The study complies with the Declaration of Helsinki. The research protocol is approved by the locally appointed ethics committee and the informed consent of the subjects (or their parents) is obtained. Any potential conflict of interest is declared to the Editor.

MANUSCRIPT SUBMISSION

All papers for regular issues should be submitted online at http://www.editorialmanager.com/ehjci/. This will take you to the online submission and editorial system for European Heart Journal - Cardiovascular Imaging. Please follow the instructions given on screen.

When submitting a paper for European Heart Journal - Cardiovascular Imaging please use the article category 'EHJ-CI Original Article' when submitting your paper.

Please note that if you are submitting a paper following a 'Reject de novo' decision, please include a response to reviewer comments from the initial peer review with your new submission and a copy of the tracked version of the manuscript.

For any queries during the submission and peer review process please contact the editorial office.

GUIDELINES FOR PRESENTATION

Manuscripts should be written in the English language (using either American or British spelling).

They should be typed, double spaced using 2.5 cm wide margins all round. The text is arranged as follows: (1) title page, (2) abstract and keywords, (3) introduction, (4) methods, (5) results, (6) discussion, (7) acknowledgements, (8) references, (9) appendices, (10) text tables, (11) figure legends. (Format may be altered for review articles, if necessary.)

Please supply the names of three referees to whom your manuscript may be sent for review.

Title
The title page bears: (a) title, (b) name(s) of Author(s), (c) institution(s) where work was done, (d) all addresses of Authors and (e) Authors to whom proofs should be sent with complete address, telephone number, and e-mail address.

Abstracts
An abstract (maximum 250 words) is typed double spaced on a separate page. The abstract is structured under the headings (1) aims, (2) methods and results, (3) conclusion.

Keywords
No more than six key words are required.

Units and Abbreviations
Abbreviations other than standard SI units of measurement are not used.

Acknowledgements
Place acknowledgements, including information on grants received, before the references, in a separate section, and not as a footnote on the title page.

EDITORIALS

All editorials should be limited to 1500 words (including references, figure legends and tables), with a maximum of 15 references.

ORIGINAL ARTICLES

Original articles should not exceed 5000 words (including references, figure legends and tables) and a maximum of 50 references.

IMAGE FOCUS

This category is intended for striking, illustrative, or rare clinical images such as echocardiograms, MRI, CT and scintigraphic scans. X-rays, pathology specimens, electrocardiograms and other relevant pictorial information may be included. Please note due to limited space only very unique images will be considered.

Images in this category may be published on the cover of the Journal and should be submitted as one figure, with separate lettered panels if required.

The image should be submitted with the names of no more than 5 authors and the clinical message contained in the picture should be amplified in a 250 word description (no abstract or references) which will be included with the image. We encourage the submission of cineloops that can be viewed with the electronic version of the article. Please also include a short title with the submission.

Clips of moving images (one cardiac cycle) can be submitted in MPG, AVI-files or other formats. For full information on multi-media files, please go to the section on Supplementary Material.

Unless you have written permission from the patient (or, where applicable, the next of kin), personal details of a patient included in any part of the article and in materials (including all illustrations and videos) must be removed before submission.

CASE REPORTS

The editors of the Journal have decided to not publish Case Reports any more. No submissions for these will be accepted as of February 2012.

REVIEWS

European Heart Journal – Cardiovascular Imaging publishes a limited number of scholarly, comprehensive reviews whose aims are to summarize and critically evaluate research in the field addressed and identify future implications. Reviews should not exceed 5000 words (including references, figure legends and tables). Only up to 50 references will be published; if more references are submitted, the reference list will be published online. Clinical reviews are usually invited by the Editors, but can also be submitted if unsolicited.

CORRESPONDENCE/E-LETTERS

The former Letters to the Editor section has now been transformed into an E-letter platform. E-letters must be submitted by the respective authors and may not exceed 500 words and should focus on a specific article published in the European Heart Journal-Cardiovascular Imaging. No original data may be included. For technical reasons, E-letters must not contain any italics, bold type, or quotation marks. The authors of the article cited will be invited to reply. E-letters will be published within 14 days of submission in the system and will not receive PubMed entries.

Accepted E-letters and authors' responses will be published solely in the online E-letter platform, and only in exceptional cases will letters be printed in a journal issue. It should be noted that publication of an E-letter does not imply approval, recommendation or endorsement of its contents by the European Heart Journal-Cardiovascular Imaging.

Submitting an E-letter in response to a particular online article is quick and easy. Simply click on the online link ‘E-letter: Submit a response’ in the box at the top right corner of the article.

To view published e-letters please click here.

FIGURES

Figures should be self-explanatory and contain as much information as is consistent with clarity. All figures must carry the figure number in Arabic numerals. Citation in the text should take the form Fig. 1a etc. The minimum resolution for the figures is 300 dpi (dots per inch) for tone or colour, 1200 dpi for line art at approximately the correct size for publication. A scale should be included; otherwise the scale of the original should be stated in the legends so that the final scale can be calculated. Colour figures should be CMYK (Cyan-Magenta-Yellow-Black).

Line drawings should be clear: faint shading or stippling will be lost upon reproduction and should be avoided and heavy shading or stippling may appear black. Lines and symbols should be drawn boldly enough to stand reduction to the desired size. For graphs where reduction to one-half in linear dimensions is intended, a suitable thickness for the axis would be 0.3 mm and for the other lines 0.4 or 1.0 mm depending on the complexity of the graph.
The preferred symbols are closed circle, open circle, closed square, open square, closed triangle, and open triangle and should be no smaller than 2 mm (height/diameter

Photographs not supplied electronically, must be of high quality, printed on glossy paper and mounted neatly on a thin white card base, leaving a narrow gap between each print. Irregular and asymmetrically distributed groups of photographs will not be accepted. Individual figures should be lettered, a, b, c, etc. on the photograph using a lettering set. Other lettering, arrows, etc. may be put on the photograph by the author; otherwise they should be indicated in the exact position required on a transparent or translucent self-locating overlay. On no account should any marks be made on the photograph itself.

Colour figures: There are no charges for colour figures. Colour plates should be combined to make a single composite figure whenever possible.

Legends: A separate typewritten, double-spaced list of legends of all figures must be supplied and included in the text file. Each legend should contain sufficient explanation to be meaningful without cross-referencing. A scale of the original should be included in the legend unless already indicated in the picture. A description of the symbols used in the figures should be written out in full. (Please do not include the character symbol in the legend.)


Please be aware that figure legends may be used by search engines for figure searches.

Cover illustrations will be taken from, or be associated with, an article that appears in the journal, where possible. Authors wishing to submit a potential cover illustration should indicate it at the time of submission. The potential cover illustration figures must be supplied in electronic format as .TIFF, and resolution must be above 300 dpi at publication size. Please supply a short concise caption to appear inside the journal.


For useful information on preparing your figures for publication, go to http://cpc.cadmus.com/da. Please note that all labels used in figures should be in lower case in both the figure and the legend. The journal reserves the right to reduce the size of illustrative material. All micrographs must carry a magnification bar.

TABLES

Tables should be on a separate page, and should be numbered in Arabic numerals with an appropriate legend at the head, and explanatory notes below. They should be included in the text file (either in the .PDF file for first submissions or in the Word file for accepted manuscripts).

REFERENCES

References are identified in the text by arabic numerals and numbered in the order cited.

References are typed double spaced on pages separate from the text in the Vancouver style, e.g.:
Birnbaum Y, Sclarovsky S, Mager A, Strasberg B, Rechavia E, ST segment depression in aVL: a sensitive marker for acute inferior myocardial infarction. Eur Heart J 1993; 14: 4-7.

Personal communications, manuscripts in preparation and other unpublished data are not cited in the reference list but are mentioned in the text in parentheses.
Titles of journals should be abbreviated in accordance with Index Medicus (see list printed annually in the January issue of Index Medicus). Complete information should be given for each reference, including title of article, abbreviated journal title and inclusive pagination. For more than six Authors, the first six should be listed followed by "et al."

SUPPLEMENTARY MATERIAL FOR ONLINE ONLY PUBLICATION

Supplementary data may be submitted for online only publication if it adds value for potential readers. However, it must not contain material critical to the understanding of the manuscript. The hard copy of the manuscript should stand alone, but it should be indicated at an appropriate point in the text that supplementary material is available on-line. In addition, the availability of supplementary material should also be indicated in the manuscript by a section heading ‘Supplementary Data’ with a brief description of these data to appear before the Acknowledgements and References. Please name your supplementary material and cite it within the manuscript as Figure S1, Table S1, Video S1, etc, and provide a detailed legend.

Electronic files of supplementary material are preferable as one complete .PDF file. If images are supplied as .GIFs or .JPEGs, the minimum acceptable resolution for viewing on screen is 120 dpi.

Videos: The preferred formats for video clips are .MOV, .MPG, .AVI, and animated .GIF files. Authors are advised to use a readily available program to create movies so that they can be viewed easily with e.g., Windows Media Player or QuickTime.

Authors should carefully check the supplementary data as this information is not professionally copy edited or proofread.

PERMISSION TO REPRODUCE FIGURES

Please note that if your manuscript includes any data in tables or figure(s) modified or re-drawn from another publication, you will need permission from the original publisher to reproduce it before your manuscript can be published. This includes figures adapted in any way from other publications. Permission to reproduce figures or data from other publications must be sought by authors at the time of acceptance. Please note that obtaining copyright permission could take some time. A copy of the permission document should be sent to the Production Editor, European Heart Journal - Cardiovascular Imaging, Oxford University Press, Great Clarendon Street, Oxford OX2 6DP. Email: production office

To seek copyright permission please contact the copyright permission department of the relevant journal/publisher.

LICENCE TO PUBLISH


It is a condition of publication in the journal that authors grant an exclusive licence to the European Society for Cardiology (ESC). This ensures that requests from third parties to reproduce articles are handled efficiently and consistently and will also allow the article to be as widely disseminated as possible. In assigning the licence, authors may use their own material in other publications provided that the journal is acknowledged as the original place of publication, and Oxford University Press, on behalf of the European Society for Cardiology (ESC), is notified in writing and in advance.
Upon receipt of accepted manuscripts at Oxford Journals authors will be invited to complete an online copyright licence to publish form.

Please note that by submitting an article for publication you confirm that you are the corresponding/submitting author and that Oxford University Press ("OUP") may retain your email address for the purpose of communicating with you about the article. You agree to notify OUP immediately if your details change. If your article is accepted for publication OUP will contact you using the email address you have used in the registration process. Please note that OUP does not retain copies of rejected articles.

OPEN ACCESS OPTION FOR AUTHORS

European Heart Journal - Cardiovascular Imaging authors have the option to publish their paper under the Oxford Open initiative; whereby, for a charge, their paper will be made freely available online immediately upon publication. After your manuscript is accepted the corresponding author will be required to accept a mandatory licence to publish agreement. As part of the licensing process you will be asked to indicate whether or not you wish to pay for open access. If you do not select the open access option, your paper will be published with standard subscription-based access and you will not be charged.

Oxford Open articles are published under Creative Commons licences.

RCUK/Wellcome Trust funded authors publishing in NDT can use the Creative Commons Attribution licence (CC-BY) for their articles.

All other authors may use the Creative Commons Attribution Non-Commercial licence (CC-BY-NC)

You can pay Open Access charges using our Author Services site. This will enable you to pay online with a credit/debit card, or request an invoice by email or post. The open access charges are as follows:

Regular charge:

•CC BY: £2000/$3500/€3000
•CC BY-NC: £1700/$3000/€2550

List B Developing country charge*:

•CC BY: £1000/$1750/€1500
•CC BY-NC: £850/$1500/€1275

List A Developing country charge*: £0 /$0 / €0

*Visit our developing countries page (click here for a list of qualifying countries).


*Visit our developing countries page (click here for a list of qualifying countries).

LANGUAGE EDITING

Before submitting your manuscript to a journal you may wish to have it professionally edited, particularly if English is not your first language. This is not a mandatory step, but may help to ensure that the academic content of your paper is fully understood by journal editors and reviewers. Please see this page for more information.

PROOFS

Proofs will be sent electronically to the corresponding author as a .PDF file. The author should reply to the proof email with their corrections, and should send either a list of corrections in the email or attach an annotated PDF. Corrections should be limited to typographical errors and corrections should be returned within three days of receipt; otherwise the Editor reserves the right to correct the proofs and to send the material for publication. This is essential if all the material in a given issue is not to be delayed by the late receipt of one corrected proof.

OFFPRINTS


A URL providing free access to the online version of the article will be e-mailed to the corresponding author. This link may then be distributed to interested parties. Paper offprints may be ordered at proof stage using the Offprint Order Form sent with the proof. Orders from the UK will be subject to the current UK VAT charge. For orders from elsewhere in the EU you or your institution should account for VAT by way of a reverse charge.  Please provide us with your or your institution’s VAT number.

INCREASE READERSHIP AND CITATIONS TO YOUR RESEARCH ARTICLES

The European Society of Cardiology is working with a new service called Kudos to help our authors maximize the impact of their published work. Kudos provides a free set of tools to help you explain your work in new ways and share it both within your networks, and more widely. You can measure the results of these actions and track the resulting increase in downloads, readership and, ultimately, citations.

This service is free of charge and only takes a few minutes of your time. For more details, see www.growkudos.com