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Manuscript preparation instructions

The European Journal of Cardio-Thoracic Surgery (EJCTS) welcomes scientific contributions to the journal in the field of cardio-thoracic surgery. All manuscripts are subject to review by the Editor, Associate Editors, Invited Referees and a Statistician when appropriate. Acceptance is based on the originality, significance, and validity of the material presented.

The page outlines instructions for submitting your manuscript to EJCTS. For information on journal policies, please visit our policies page.

Submission
Manuscript transfer within the EACTS publications
How to contact the Editorial Office
Language editing pre-submission
Manuscript types
Manuscript format and style
Funding
Conflicts of Interest
Figures and videos
Permission to reproduce figures and extracts
Supplementary data
Copyright and licence
Proofs
Offprints
Advance Access

SUBMISSION

Authorship form – mandatory for all revised articles.

Please read these instructions carefully and follow them closely to ensure that the review and publication of your paper is as efficient and quick as possible.

All material to be considered for publication in the European Journal of Cardio-Thoracic Surgery should be submitted in electronic form via the journal's online submission system.

Submission letter. All new manuscripts should be accompanied by a submission letter that includes the following statements: (a) there has been no duplicate publication or submission elsewhere (see: Eur J Cardiothorac Surg 1999); (b) all authors have read and approved the manuscript; (c) subject to acceptance, authors will sign an exclusive licence to publish; and (d) there is no ethical problem or conflict of interest (see below). The submission letter should also indicate the type of paper and the appropriate subject category.

Revised manuscripts. When submitting revised manuscripts please ensure that the files are labelled accordingly (2nd version, 3rd version etc). Please provide responses to all points raised in the Editor’s and Referees’ comments in the area of the system ‘Response to the reviews’, outlining the changes that have been made. Changes should be highlighted in red in the revised manuscript to facilitate editorial reassessment.

For publication ethics, experimental ethics etc. see our policies page.

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MANUSCRIPT TRANSFER WITHIN THE EACTS PUBLICATIONS

The European Journal of Cardio-Thoracic Surgery (EJCTS) receives more than 3000 manuscripts/year but is only able to accept a maximum of 15% of submissions. This means that many interesting and high quality articles are not chosen for publication in the journal. For this reason, the Editors offer authors of selected papers (that will not be published in EJCTS) the option to resubmit their revised paper to Interactive CardioVascular and Thoracic Surgery (ICVTS). If the authors choose to accept this offer their paper may be published in ICVTS where they can also benefit from online discussion through its unique eCommenting feature.

Occasionally, some authors may be offered the opportunity to resubmit their paper to the Multimedia Manual of Cardio-Thoracic Surgery (MMCTS), provided the contents of the article are suitable for publication in MMCTS, and good quality video clips can be included to describe the technique of a procedure.

Both of these opportunities are made available to selected authors on a case-by-case basis and are intended to provide an additional option for authors to consider when choosing where to resubmit their manuscript for publication.

HOW TO CONTACT THE EDITORIAL OFFICE

The Editorial Office can be contacted as follows:

Editorial Office, European Journal of Cardio-Thoracic Surgery, University Hospital Freiburg - Medical Center, Department of Cardiovascular Surgery, Hugstetter Str. 55, 79106 Freiburg, Germany. Tel: +49-761-27090860; Fax: +49-761-27090870; Email: info@ejcts.org.

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LANGUAGE EDITING PRE-SUBMISSION

If your first language is not English, there is the option of language editing to ensure that the academic content of your paper is fully understood by journal editors and reviewers. Language editing does not guarantee that your manuscript will be accepted for publication. For further information on this service, please click here. Several specialist language editing companies offer similar services and you can also use any of these. Authors are liable for all costs associated with such services.

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MANUSCRIPT TYPES

The journal publishes the following types of papers:

  • Original Articles
  • Great Debates
  • Editorials and Editorial Comments (by invitation only)
  • Review Articles
  • Case Reports – these will only be considered if they are unique and of exceptional interest to the readership
  • Images in Cardio-Thoracic Surgery
  • Surgical Technique
  • Letters to the Editors – these should comment on recent previous EJCTS articles only

Please see the section below for details on the format for each of these article types.

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MANUSCRIPT FORMAT AND STYLE

Please prepare your typescript text using a word-processing package (save in .doc or .rtf format). The manuscript should be double-spaced throughout and should include line numbers and page numbers. Where appropriate (see table), manuscripts should be organized as follows: (a) Title page; (b) Abstract and Key words; (c) Text with the following sections: Introduction, Materials and methods, Results, Discussion, Acknowledgements; (d) Tables; (e) Figure legends; (f) Video legends; and (g) References.

This journal follows our standard Oxford SciMed style. By following the mini style checklist here you can ensure that your manuscript follows the major style points.

Please also include the files for any other supplementary material to be submitted with your manuscript. It is recommended that authors spell-check all files before submission, as the files will not be edited before being published.

Please use short, simple filenames when saving all your documents, and avoid special characters, punctuation marks, symbols (such as &), and spaces. If you are a Macintosh user, you must also type the extension at the end of the file name you choose (.doc, .rtf, .jpg, .gif, .tif, .xls, .pdf, .eps, .ppt, .mov or .qt).

Other helpful hints are: (i) use the TAB key once for paragraph indents; (ii) where possible use Times New Roman for the text font and Symbol for any Greek and special characters; (iii) use the word processing formatting features to indicate Bold, Italic, Greek, Maths, Superscript and Subscript characters; (iv) please avoid using underline: for cases use italic; for emphasis use bold; (v) clearly identify unusual symbols and Greek letters; (vi) differentiate between the letter O and zero, and the letters I and l and the number 1.

The table below summarizes the format of the different article types. Please see the journal for examples. The specification for each submission category should contain but not exceed the following:

Article type descriptions

*Figures including composite parts a,b,c, etc. will only be allowed if ALL of the constituting parts are mounted into 1 image / 1 electronic file.

**In Images in Cardio-Thoracic Surgery (ICTS) only figures are allowed (no tables).

IMPORTANT NOTE: Any submitted papers that do not conform to the above specifications will not be considered for review and will be subject to outright rejection.

Subject categories. The most appropriate subject category should be selected and indicated for your paper from the following: Arrhythmia, Assisted circulation, Cardiac general, Cardiopulmonary bypass, Congenital, Coronary, Esophagus, Experimental, Pulmonary, Thoracic oncologic, Thoracic non-oncologic, Transplantation, Valves, Vascular thoracic.

The text should be organized as follows:

Title page (first page). The title page should include a brief and descriptive title of the article (no abbreviations allowed), the first name and surname(s) of the author(s) (but no qualifications), and the name and location of the establishment where the research was carried out (in English). The name, address, telephone and fax numbers and the e-mail address of the corresponding author should be typed at the bottom of the title page. If the manuscript was presented at a meeting, the meeting name, venue, and the date on which it was (or will be) read should be indicated; also indicate if you have submitted an Abstract of this manuscript for the EACTS or ESTS annual meeting and whether it has been accepted (if known). An exact word count of the abstract and of the text, excluding figures, tables and references, should be given. All sources of funding for the work should be acknowledged in a footnote.

Abstract and keywords. The second page of the manuscript should contain the Abstract, which should be comprehensible to readers before they have read the paper. Reference citations must be avoided. The abstract should be factual and free of abbreviations except for SI units of measurement. A structured abstract must have four sections: (1) Objectives: should describe the problem addressed in the study and its purpose. (2) Methods: should explain how the study was performed (basic procedures with study materials and observational and analytical methods). (3) Results: should describe the main findings with specific data and their statistical significance, if possible. (4) Conclusions: should contain the main conclusion of the study.

Following the abstract, 3-6 key words should be given for subject indexing.

Introduction: should state the purpose of the investigation and give a short review of pertinent literature.

Materials and methods: should be described in detail with appropriate information about patients or experimental animals. Use of abbreviations renders the text difficult to read; abbreviations should be limited to SI units of measurement and to those most commonly used, e.g. VSD, ASD, CABG (abbreviations should not be included in headings and extensions should be included at first mention). Generic names of drugs and equipment should be used throughout the manuscript, with brand names (proprietary name) and the name and location (city, state, country) of the manufacturer in brackets when first mentioned in the text.

Results: should be reported concisely and regarded as an important part of the manuscript. They should be presented either in tables and figures, and briefly commented on in the text, or in the text alone. Repetition of results should be avoided! For statistical analysis, follow the 'Guidelines for data reporting and nomenclature' (Ann Thorac Surg 1988).

Discussion: is an interpretation of the results and their significance with reference to pertinent work by other authors. It should be clear and concise. The importance of the study and its limitations should be discussed.

Funding

Details of all funding sources for the work in question should be given in a separate section entitled 'Funding'. This should appear before the 'Acknowledgements' section.
The following rules should be followed:

  • The sentence should begin: ‘This work was supported by …’
  • The full official funding agency name should be given, i.e. ‘the National Cancer Institute at the National Institutes of Health’ or simply 'National Institutes of Health' not ‘NCI' (one of the 27 subinstitutions) or 'NCI at NIH’ (full RIN-approved list of UK funding agencies)
  • Grant numbers should be complete and accurate and provided in brackets as follows: ‘[grant number ABX CDXXXXXX]’
  • Multiple grant numbers should be separated by a comma as follows: ‘[grant numbers ABX CDXXXXXX, EFX GHXXXXXX]’
  • Agencies should be separated by a semi-colon (plus ‘and’ before the last funding agency)
  • Where individuals need to be specified for certain sources of funding the following text should be added after the relevant agency or grant number 'to [author initials]'.

An example is given here: ‘This work was supported by the National Institutes of Health [P50 CA098252 and CA118790 to R.B.S.R.] and the Alcohol & Education Research Council [HFY GR667789].

Acknowledgements

Acknowledgements and details of non-financial support must be included at the end of the text before references and not in footnotes. Personal acknowledgements should precede those of institutions or agencies.

Conflicts of Interest

Declarations of conflicts of interest must be included in the manuscript - please place them at the end of the text before references, and include the section even if none are declared, using the following format:

Conflict of interest: none declared.

Further guidance on Conflicts of interest is available on the Journal Policies page.

References

Authors are responsible for checking the accuracy of all references. If you use EndNote or Reference Manager to facilitate referencing citations (not required for submission), this journal's style is available for use.

References should be numbered in order of appearance in the text (in Arabic numerals in parentheses) and must be listed numerically in the reference list. Journal titles and author initials should be properly abbreviated and punctuated. See list of abbreviated journals in Index Medicus and link to Index Medicus. If an automatic referencing system has been used in the preparation of the paper, the references must not be left embedded in the final text file submitted. The citation of journals, books, multi-author books and articles published online should conform to the following examples:

Journals
[1] Dutau H, Breen DP, Gomez C, Thomas PA, Vergnon JM. The integrated place of tracheobronchial stents in the multidisciplinary management of large post-pneumonectomy fistulas: our experience using a novel customised conical self-expandable metallic stent. Eur J Cardiothorac Surg 2011;39:185-89.

Books
[2] Cooley DA. Techniques in cardiac surgery. Philadelphia: Saunders, 1984:167-76.

Multi-author books

[3] Huang GJ, Wu YK. Operative technique for carcinoma of the esophagus and gastric cardia. In: Huang GJ, Wu YK (eds). Carcinoma of the esophagus and gastric cardia. Berlin: Springer, 1984:313-48.

Online-only publications (please give the doi wherever possible)
[4] Barbone A, Malvindi PG, Ferrara P, Tarelli G. Left ventricle unloading by percutaneous pigtail during extracorporeal membrane oxygenation. Interact CardioVasc Thorac Surg, doi:10.1510/icvts.2011.269795.
or
[5] Thurber JS, Deb SJ, Collazo LR. Ascending-to-descending aortic bypass for coarctation of the aorta. CTSNet [published 12 May 2008, accessed 30 November 2011]. Available from: http://www.ctsnet.org/sections/clinicalresources/adultcardiac/

For references with more than six authors, the first 6 authors should be listed, followed by et al. Personal communications (Jones, personal communication) must be authorized in writing by those involved, and unpublished data should be cited in the text as (unpublished data). References to manuscripts submitted, but not yet accepted, should be cited in the text as (Jones and Smith, manuscript in preparation) and should not be included in the list of references. Authors are encouraged to cite web URLs in parentheses at the appropriate mention in the text.

Tables

All tables should be on separate pages and accompanied by a title, and footnotes where necessary. The tables should be numbered consecutively using Arabic numerals. Units in which results are expressed should be given in parentheses at the top of each column and not repeated in each line of the table. Ditto signs are not used. Avoid overcrowding the tables and the excessive use of words. The format of tables should be in keeping with that normally used by the journal; in particular, vertical lines, coloured text and shading should not be used. Please be certain that the data given in tables are correct.

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FIGURES AND VIDEOS

Please be aware that the requirements for online submission and for reproduction in the journal are different:

(i) for online submission and peer review, please upload your figures either embedded in the word processing file or separately as low-resolution images (.jpg, .tif, .gif or. eps);

(ii) for reproduction in the journal, you will be required after acceptance to supply high-resolution .tif files. Minimum resolutions are 300 dots per inch for colour or tone images, and 1000 DPI for line drawings, supplied at a minimum width of 16.8 cm. We advise that you create your high-resolution images first as these can be easily converted into low-resolution images for online submission.

EJCTS does not redraw figures in accepted manuscripts. Therefore, figure preparation is the author's responsibility. Please follow our guidelines.

The journal reserves the right to reduce the size of illustrative material. Any photomicrographs, electron micrographs or radiographs must be of high quality. Wherever possible, photographs should fit within the print area or within a column width. Photomicrographs should provide details of staining technique and a scale bar. Patients shown in photographs should have their identity concealed or should have given their written consent to publication. When creating figures, please make sure any embedded text is large enough to read. Many figures contain miniscule characters such as numbers on a chart or graph. If these characters are not easily readable, they will most likely be illegible in the final version.

For more useful information on preparing your figures for publication, go to http://cpc.cadmus.com/da.

Colour Illustrations

EJCTS encourages the use of colour figures when colour helps with the understanding of the figures. EJCTS does not charge for the publication of colour figures but please note the Editor may use his discretion when deciding which figures to publish in colour.

Videos

Where appropriate, video sequences may be submitted using standard digital video formats. Videos must be relevant and contain only vital/novel information and should run no longer than 2 minutes. Videos will be displayed in the online journal only - the video URL address will be printed in the hardcopy journal to link to the video in the online journal. Videos should be numbered in the order they appear in the text.
All figures and videos require a legend.

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PERMISSION TO REPRODUCE FIGURES AND EXTRACTS

Permission to reproduce copyright material, for print and online publication in perpetuity, must be cleared and if necessary paid for by the author; this includes applications and payments to DACS, ARS and similar licensing agencies where appropriate. Evidence in writing that such permissions have been secured from the rights-holder must be made available to the editors. It is also the author's responsibility to include acknowledgements as stipulated by the particular institutions. Please note that obtaining copyright permission could take some time. Oxford Journals can offer information and documentation to assist authors in securing print and online permissions: please see the Guidelines for Authors section at http://www.oxfordjournals.org/access_purchase/rights_permissions.html. Should you require copies of this then please contact the editorial office of the journal in question or the Oxford Journals Rights department on journals.permissions@oup.com.

For a copyright prose work, it is recommended that permission is obtained for the use of extracts longer than 400 words; a series of extracts totalling more than 800 words, of which any one extract is more than 300 words; or an extract or series of extracts comprising one-quarter of the work or more.

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SUPPLEMENTARY DATA

Supporting material that is not essential for inclusion in the full text of the manuscript, but would nevertheless benefit the reader, can be made available by the publisher as online-only content, linked to the online manuscript. The material should not be essential to understanding the conclusions of the paper, but should contain data that is additional or complementary and directly relevant to the article content. Such information might include more detailed methods, extended data sets/data analysis, or additional figures.

It is standard practice for appendices to be made available online-only as supplementary data. All text and figures must be provided in suitable electronic formats. All material to be considered as supplementary data must be submitted at the same time as the main manuscript for peer review. It cannot be altered or replaced after the paper has been accepted for publication, and will not be edited. Please indicate clearly all material intended as supplementary data upon submission and name the files e.g. 'Supplementary Figure 1', 'Supplementary Data', etc. Also ensure that the supplementary data is referred to in the main manuscript where necessary, for example as '(see Supplementary data)' or '(see Supplementary Figure 1)'. Supplementary material should be uploaded as ‘Supplemental files’ only.

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COPYRIGHT AND LICENCE

Upon receipt of accepted manuscripts at Oxford Journals authors will be required to complete an online copyright licence to publish form. Please note that by submitting an article for publication you confirm that you are the corresponding/submitting author and that Oxford University Press ("OUP") may retain your email address for the purpose of communicating with you about the article. You agree to notify OUP immediately if your details change. If your article is accepted for publication OUP will contact you using the email address you have used in the registration process. Please note that OUP does not retain copies of rejected articles.

Work submitted for publication must be original, previously unpublished, and not under consideration for publication elsewhere. If previously published figures, tables, or parts of text are to be included, the copyright-holder’s permission must have been obtained prior to submission. For more information on how to obtain permissions, please consult Rights and Permissions.

Open Access

EJCTS authors have the option to publish their paper under the Oxford Open initiative; whereby, for a charge, their paper will be made freely available online immediately upon publication. After your manuscript is accepted the corresponding author will be required to accept a mandatory licence to publish agreement. As part of the licensing process you will be asked to indicate whether or not you wish to pay for open access. If you do not select the open access option, your paper will be published with standard subscription-based access and you will not be charged.

Oxford Open articles are published under Creative Commons licences. Authors publishing in Journal of Antitrust Enforcement can use the following Creative Commons licence for their articles:

• Creative Commons Non-Commercial licence (CC-BY-NC)

Please click here for more information about the Creative Commons licences.

You can pay Open Access charges using our Author Services site. This will enable you to pay online with a credit/debit card, or request an invoice by email or post. The open access charges applicable are:

Regular charge - £1750/ $2800 / €2275
List B Developing country charge* - £875 / $1400 / €1135
List A Developing country charge* - £0 /$0 / €0

*Visit our Developing Countries page for a list of qualifying countries

Please note that these charges are in addition to any colour/page charges that may apply.

Orders from the UK will be subject to the current UK VAT charge. For orders from the rest of the European Union, OUP will assume that the service is provided for business purposes. Please provide a VAT number for yourself or your institution, and ensure you account for your own local VAT correctly.

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PROOFS

Authors are sent page proofs by email. These should be checked immediately and corrections, as well as answers to any queries, returned to the publishers as an annotated PDF via email or fax within 3 working days (further details are supplied with the proof). It is the author's responsibility to check proofs thoroughly.

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OFFPRINTS

Authors will receive electronic access to their paper free of charge. Printed offprints may be purchased in multiples of 100. Rates are indicated on the order form which must be returned with the proofs.

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ADVANCE ACCESS

Advance Access articles are published online soon after they have been accepted for publication, in advance of their appearance in a printed journal. Appearance in Advance Access constitutes official publication, and the Advance Access version can be cited by a unique DOI (Digital Object Identifier). When an article appears in an issue, it is removed from the Advance Access page.

Articles posted for Advance Access have been copyedited and typeset and any corrections included. This is before they are paginated for inclusion in a specific issue of the journal. Once an article appears in an issue, both versions of the paper continue to be accessible and citable.

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