General policiesAuthors' responsibilities
Data deposition and availability of materials
Author self-archiving/public access policy
Groups and consortia
Submission of a manuscript implies that it reports original unpublished work and that it is not under consideration elsewhere. All files, including figures, must be original. The submission process must be carried out by the corresponding author. The corresponding author is required to check the relevant boxes during online submission on behalf of all authors to indicate that they are all in complete agreement with the contents of the manuscript and are prepared to abide by the general policies of EMPH as listed below. If the submitting author is not the corresponding author, then full contact details of the latter must be included in the submission. Under certain circumstances the journal may need to communicate with the senior author of the manuscript. The email addresses of all co-authors must be provided.
During submission, authors are requested to upload a cover letter containing additional information which will aid the processing of the manuscript. This must include details of any previous submission of the work to EMPH, either partial or in entirety, which has been rejected, regardless of any changes in authorship. The manuscript number of the earlier submission must be provided, together with a file containing the responses to any editorial or referee reports and a summary of the changes that have been made. The cover letter should also contain details of any data obtained from other groups which is cited in the manuscript as a personal communication(s). The corresponding author must confirm that permission has been obtained for each inclusion.
Authors must advise the journal of any related manuscripts currently under consideration by EMPH or any other journal, especially where the related manuscript describes work that may impinge significantly on the results or interpretation of the current EMPH submission. A file of the related manuscript should be uploaded into the online submission system.
EMPH expects that authors will observe high standards with respect to publication ethics. The journal is a member of the Committee on Publication Ethics (COPE) and its editors follow COPE’s Code of Practice and guidelines as closely as possible. For example, the following practices are unacceptable: (1) falsification or fabrication of data, (2) plagiarism, including duplicate publication of the authors' own work, in whole or in part without proper citation, (3) misappropriation of the work of others such as omission of qualified authors or of information regarding financial support. Allegations of unethical conduct will be discussed initially with the corresponding author. In the event of continued dispute the matter will be referred to the author's institution and funding agencies for investigation and adjudication.
Submission of a paper to EMPH implies that it reports work that has not been published elsewhere, or is not under consideration for publication elsewhere, whether in print or electronic form. Presentation of an abstract or poster at an academic or professional meeting does not constitute duplicate publication, and neither does the inclusion of material from an academic thesis, even if publicly available. During the submission process, authors should provide copies of related manuscripts that are under consideration elsewhere to allow reviewers to judge the extent of possible overlap.
An attempt to re-publish without acknowledgement or citation any part of the work of others, or of the authors’ own work, is considered to be plagiarism. EMPH uses plagiarism detection software on submitted manuscripts. Detection of plagiarism will lead to automatic rejection of the manuscript concerned. The journal reserves the right to report suspected plagiarism to the corresponding author's institution.
Conflicts of interest
Each author should declare all potential conflicts of interest that might affect the perceived credibility of their article and therefore of the journal. Such potential conflicts of interest frequently arise from financial considerations (such as employment by, investment in, or support from a commercial entity) but may also include those arising from non-financial professional or personal relationships. It is the responsibility of the corresponding author to ensure that all co-authors adhere to this policy and to confirm whether they have any conflicts to declare. In the event of one or more co-authors declaring a conflict of interest, details should be provided online during the submission process, and a prominent paragraph included in the submitted manuscript. If the manuscript is published, this information will be communicated in a statement in the published paper.
If you are in any doubt as to what constitutes a conflict, please read the FAQs or contact the Editorial Office.
Peer reviewers are also asked to disclose relevant conflicts of interest and if necessary disqualify themselves from consideration of a paper.
Declaration of conformity with these requirements
During the electronic submission process, corresponding authors will be required to take responsibility for the ethical aspects of their submission by confirming that the requirements of this section have been met.
Studies involving medical research on human subjects must be performed in accordance with the Declaration of Helsinki (as revised in 2008). Statements confirming that the study protocol was approved by a local or institutional review board, and that written informed consent was obtained from all participants or their representatives, should appear in the methodology section. Human ecological (anthropological) studies should be performed in accordance with relevant ethical principles, for example those of the American Anthropological Association.
Research on animals must be performed in accordance with national and institutional regulations, and a statement to that effect should appear in the methodology section.
As recommended by the International Committee of Medical Journal Editors (ICMJE), all clinical trials reported in EMPH must have been registered prospectively in a publicly accessible database before initiation of patient recruitment. The trial registration number must be provided in the paper. Reporting of clinical trials should follow the recommendations of the CONSORT Group.
Data deposition and availability of materials
EMPH strongly recommends that data sets should be deposited in public resources, for example GenBank for sequences, ArrayExpress for gene expression data, or Dryad. Accession numbers should be provided in the published paper.
Research materials, including strains, clones, cell lines, hybridomas, genetically modified organisms and algorithms which are described in articles published in EMPH should be made available to any qualified investigator promptly upon request. Materials must be available freely or at reasonable cost to members of academic institutes.
Upon receipt of accepted manuscripts at Oxford Journals authors will be invited to complete an online copyright licence to publish form, a sample of which can be viewed here.
Please note that by submitting an article for publication you confirm that you are the corresponding/submitting author and that Oxford University Press ("OUP") may retain your email address for the purpose of communicating with you about the article. You agree to notify OUP immediately if your details change. If your article is accepted for publication OUP will contact you using the email address you have used in the registration process. OUP does not retain copies of rejected articles.
As part of the licence agreement, authors may use their own material in other publications provided that the journal is acknowledged as the original place of publication and Oxford University Press as the Publisher. Information about the New Creative Commons licence can be found here.
Author self-archiving/public access policy
All EMPH content will be automatically deposited in PubMed Central and UK PubMed Central, and made freely available via these resources soon after publication in the journal. This means that publishing in EMPH is fully compliant with e.g. the National Institutes of Health (NIH) Public Access policy and the HHMI, UK MRC and Wellcome Trust policies on open access. Authors wishing to comply with these policies need not take further action.
For more information, please visit our Author Self Archiving Policy page.
Electronic posting of experimental results using online preprint servers will be considered as prior publication if these are permanent citable records that are associated with electronic DOI identifiers. Such posting are therefore not appropriate for subsequent submission to EMPH. Authors are encouraged to contact the Editorial Office if they are in any doubt about prior submission.
Authors (generally of Commentaries and Reviews) wishing to reproduce material (such as tables, illustrations or more than 200 words of text) previously published elsewhere must obtain the necessary permissions from the copyright holders (and if necessary the authors) of that material. Copies of permission letters should be forwarded to the Editorial Office upon acceptance of the manuscript. This does not apply if the material was previously published under a Creative Commons license, but the source of the material must be correctly attributed. Authors must obtain authorisation for all personal communications.
EMPH has adopted the criteria for authorship drafted by the ICMJE. Briefly, authors are expected to have made substantial intellectual contributions to a published work through study design and data analysis/interpretation. All persons designated as authors should qualify for authorship, and all those who qualify should be so listed. The order of authorship should be a joint decision of the co-authors, and should be agreed upon before submission to the journal. Submission of a paper implies that all the named authors have read and approved the final version.
Groups and consortia
Groups and consortia can be included in the list of authors. The full list of members does not have to be provided but if it is, the points below apply:
- If the group only has a few members, the members should be listed in a footnote on the manuscript's title page.
- If the group has many members, the members should be listed in the Acknowledgements section or in an appendix at the end of the article.
For articles where only the group is listed as author (i.e. no individuals are listed), the corresponding email address must link to a named individual and not a generic email address. The name and institution of the individual must be provided. Acronyms in the list of authors are acceptable as long as they are unambiguous.
Corresponding authors will be sent proofs in PDF format by email. It is the authors' responsibility to check proofs thoroughly.
Corrections are made if the publication record is seriously affected by the accuracy of published information. Online publication constitutes definitive publication and is not subject to informal changes. However, if a significant error is discovered after publication of an article, which necessitates correction, a new version or a corrigendum can be published. Corresponding authors who wish to have considered the publication of a correction that materially affects the data or conclusions of their already published paper should contact the Editorial Office.
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