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Submitting your manuscript

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Browser compatibility
Submitting your original manuscript
Submitting your revised manuscript
On acceptance
Getting help

Prepare your manuscript as detailed in the Instructions to Authors and then submit online via the website http://mc.manuscriptcentral.com/emph.

Browser compatibility


The following browsers are compatible with the EMPH online submission system: Internet Explorer 6.0, 7.0 or 8.0, Firefox 3.6, Safari 4.0, Chrome 4.0. Internet Explorer 5 and Netscape Navigator are not compatible. For more details click 'System requirements' on the log-in screen.

Submitting your original manuscript


Checklist

You must ensure that you have available the following files. Acceptable file formats are listed above. Please ensure that all files are named carefully and unambiguously so that their content is clear:

  • A file of your complete manuscript text including title page and abstract;
  • Your high-resolution figure files containing your figures, schemes, equations and, if complex, tables. Please make sure that each figure etc is clearly labelled with its number;
  • Any supplementary data, which MUST be in a file(s) separate from the main manuscript file;
  • A file of any related manuscript currently under consideration by another journal (see Journal Policies);
  • Your manuscript title, abstract and a short lay summary of approximately 50 words for cutting and pasting into the system;
  • The email addresses of all of your co-authors [Please note that the journal reserves the right to contact the Senior Author of the manuscript if his/her contact details are not included];
  • Names, institutes and email addresses of at least two suggested referees. They should be scientists working independently (i.e. not a recent collaborator) in areas similar to your own, who have relevant expertise, such as those included in your reference list;
  • Your letter to the editor, either as a file to upload or for cutting and pasting into the system. You may upload more than one such file, so you may include supporting material that is not for publication. The letter must contain details of any previous submissions of the work to EMPH (see Journal Policies);
  • Between four and six keywords or short relevant phrases.

Initial submission

  1. You must submit your manuscript online at http://mc.manuscriptcentral.com/emph.
    • If you already have a user account (i.e. you have submitted or reviewed a manuscript on this system before) use your existing User ID and Password. (Your user ID may be your email address.)
    • If you do not know your login details, check to see if you are already registered by entering your email address into the ‘Password Help’ box. If your email address has changed recently please check that there is no account under a previous email address. If you are not already registered, you can register by clicking on the ‘Create account’ button at the top right of the Log In screen and following the on-screen instructions.
    • If you have trouble finding manuscripts, or other problems with your account, do not create another account. Instead, please contact the Editorial Office.
  2. To submit a new manuscript, go to your 'Author Centre', click on ‘Click here to submit a new manuscript', and then follow the on-screen instructions. There are 7 steps to follow to submit your manuscript and you can monitor progress from the checklist on the left. You move from one step to the next by clicking on the 'Save and Continue' button on each screen. Please note that if you click on the 'Back' or 'Forward' buttons on your browser, the information you have entered will not be saved. Enter your manuscript data into the relevant fields, following the instructions at the top of each screen. It is compulsory to complete many of the fields, which are marked ‘req’. At any stage you can stop the submission process by clicking on the 'Main Menu' button. Everything you have typed into the system will be saved, and the partially completed submission will appear under 'unsubmitted manuscripts' in your 'Author Centre'. To return to the submission process you will need to click on the button 'Continue Submission' against the relevant manuscript title. Files and metadata will be saved in the system for 30 days from the start of your submission process, so it is essential that you complete submission within this time.
  3. You must upload your manuscript files via the 'File Upload' screen:
    • Locate individual files using the 'Browse' buttons and select the appropriate 'File type’ from the pull-down menu. One of the files must be a 'Manuscript File'.
    • Upload your files (in groups of up to three) by clicking on the 'Upload files' button. This may take several minutes. A number of screens (one per file) will appear, in which you can provide figure/table captions. Click ‘Save’ to confirm the upload of the file.
    • If you have more than three files to upload you should repeat this procedure until all are uploaded.
    • Indicate the order in which the files should appear. This is particularly important for figure files as it will determine the order in which they appear in the consolidated PDF used for peer review.
  4. After your files have been uploaded, you should view and proofread your manuscript, by clicking on the PDF button and the HTML button. If the files have not been uploaded to your satisfaction, go back to the file upload screen where you can remove the files you do not want and repeat the process.
  5. When you are satisfied with the uploaded manuscript proof click on 'Save and Continue' which will take you to the 'Review & Submit' screen. The system will check that you have completed all the mandatory fields and that you have viewed your manuscript proof. It will also present you with a summary of all the information you have provided and give you a final chance to edit it. If there is a red cross next to any section this will indicate that not all the fields have been filled in correctly. You may either go back to the relevant page or click the nearest ‘Edit’ button.
  6. When you have finished reviewing this information press 'Submit'. You should do this within 30 days of the start of your submission process to avoid losing your data.
  7. After the manuscript has been submitted you will see a confirmation screen and receive an email confirmation stating that your manuscript has been successfully submitted. This will also give the assigned manuscript number, which is used in all correspondence during peer review. If you do not receive this, your manuscript will not have been successfully submitted to the journal and the paper cannot progress to peer review. If this is the case your manuscript will still be sitting in the 'Unsubmitted Manuscripts' section of your 'Author Centre' awaiting your attention.
  8. If you return to your 'Author Centre' you will notice that your newly submitted manuscript can be found in the 'Submitted Manuscripts' area. The ‘Status' section provides information on the status of your manuscript as it moves through the review process.
  9. After you have completed the submission process, if you then discover a mistake (e.g. missing or incorrect figures), do NOT go through the submission process a second time. Instead, please contact the Editorial Office for advice.

Submitting your revised manuscript


Checklist

Please ensure that you have available the following files, carefully labelled so that their content is clear:

  • A .doc, .docx, .rtf or LaTeX file of your revised manuscript. Changes made in response to referee or editor comments must be highlighted (preferably using a coloured and underlined font but NOT using Tracked Changes). The revised manuscript must NOT be in PDF format.
  • High-resolution figure files, if you have made changes to any of your figures, schemes, equations or tables, or if you had uploaded only low-resolution files during your initial submission. Revised figures must NOT be in PDF format.
  • Files of your supplementary data, if you have made changes, which MUST be in a file(s) separate from the main manuscript file (please DO NOT highlight revisions in the supplementary files.)
  • Your responses to referee or editor comments specifying all changes made, which will be pasted in during the submission process.

Uploading your revised manuscript

  1. Log on to the online submission web site as before and, in the 'Author Centre', click on the purple button 'Click here to submit a revision'. You will see those manuscripts that require a revision (or that have been revised). Locate the correct manuscript and create a revision by clicking on 'Create a Revision' under Actions. You will be able to see the editor and reviewer comments and to respond to these.
  2. The ‘Upload files’ screen will automatically be populated with the files that you uploaded at initial submission. You should delete all files that have been changed during revision and upload your revised files in their place, by the procedure used during initial submission. You will also be able to amend, if necessary, any of the associated manuscript information, using the same 7 steps followed in your initial submission. If you wish to complete the process another time, you will find the manuscript in your 'Revised manuscripts in draft' list.
  3. If you click on 'View comments/respond' you will see the editor's letter to you together with the referees' comments. You must cut and paste your responses into the text areas at the bottom of the screen. If you wish to upload any supplementary information not intended for publication, you should upload it as a ‘cover letter’ file.
  4. When you have completed your revision, press the ‘Submit’ button. If your revised manuscript has been successfully submitted, you will see a confirmation screen showing your manuscript number; this will be the same as that of your initial submission with the prefix 'R1' (or R2, R3 as appropriate). You will also receive an email confirming the submission.

On acceptance


When no further changes to your manuscript are required you will receive a final acceptance decision from the Editorial office. You should then carry out the following procedures:

  1. Complete your licence to publish online. The production editor at Oxford Journals will send you instructions on how to do this.
  2. Pay your open access charge online (details to be provided by the production editor after acceptance). Please note that your manuscript cannot be published without receipt of this.
  3. Send scans, faxes, or hard copies of all necessary permission letters from the copyright holders of previously published tables, figures or text to

    Evolution, Medicine, and Public Health

    Production Team
    Oxford Journals
    Oxford University Press
    Great Clarendon Street
    Oxford OX2 6DP, UK
    Tel: +44 1865 353275
    Fax: +44 1865 355847
    Email: emph@oup.com

    Please note: if a customs declaration is required, it is essential that the contents are listed as OF NO COMMERCIAL VALUE. Bills for Customs or VAT will be returned to the author.

If you are likely to be absent during the preparation of your manuscript for publication you must assign a co-author to take responsibility and ensure that the production and editorial offices have his/her correct email address.

Getting help


General queries concerning the journal, its scope, format, policies and charges should be directed to the Editorial Office.

For queries regarding the online submission process, please refer first to the Author’s User Guide which provides detailed submission instructions and ‘movie tutorials’ explaining how to submit your manuscript. You will find this under ‘User Tutorials’ on the Log in screen in ScholarOne Manuscripts. If your problems are purely technical (e.g. failure of files to be uploaded or converted), contact the ScholarOne support team using the 'Get Help Now' link in the top right hand corner of every screen.

If you still have queries please contact the Editorial Office.