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Information for Authors

Family Practice is an international journal aimed at clinicians and researchers in the fields of primary care, family medicine and general practice. The journal’s range and content covers such areas as primary care epidemiology, health care delivery, clinical care, health promotion and disease prevention, systematic reviews and primary care research methods. Articles should have broad applicability to other settings and countries. We would particularly like to encourage the reporting of randomised controlled trials from primary care. Family Practice generally does not publish clinical case studies, or articles on medical education.

Peer review policy
All papers published in Family Practice are subject to peer review. Papers that are outside the scope of the journal, that do not comply with the guidelines below or are otherwise judged to be unsuitable by the editor will be rejected without peer review. We aim to send appropriate papers to at least two independent referees for evaluation. Authors are encouraged to suggest reviewers of international standing. Referees advise on the originality and scientific merit of the paper; the Associate Editor, with advice from the Editor in Chief and editorial board, decides on publication.

Electronic submission
All material to be considered for publication in Family Practice should be submitted in electronic form via the journal's online submission system. Once you have prepared your manuscript according to the instructions below please visit the online submission web site. Instructions on submitting your manuscript online are available via this site or can be viewed here. In case of query please contact Family Practice.

Manuscript requirements
All submissions to Family Practice should conform to the Uniform Requirements for Manuscripts Submitted to Biomedical Journals drawn up by the International Committee of Medical Journal Editors (www.icmje.org). See further details below in the section 'Manuscript Document Components'.

In order to be processed by our production team, all files should be editable, prepared in an appropriate word processing package and saved as .doc or .rtf. Please note: PDF (.pdf) is not a .doc or .rtf file format and is therefore not an appropriate file type. Manuscripts should be double line spaced with generous margins. Use 10 pt Helvetica font. Headings: main (section) headings [A] in bold sentence case; sub-headings [B] in italic sentence case; sub-sub-headings [C] in italic sentence case with the text continued on the same line.

Manuscript types
Original research: Structured abstract to include: background, objective(s), methods (include design, setting, subject and main outcome measures as appropriate), results and conclusion. Maximum words: 3000; Maximum figures and tables: 5; Maximum references: 20.

Reviews: Structured summary giving information on methods of selecting the publications cited. Maximum words: 4000; Maximum figures and tables: 5; Maximum references: no limit.

E Letters: Family Practice encourages correspondence on previously published papers. These may be submitted to the journal via the 'Submit a response' link next to the online version of each article. E-letters are not peer-reviewed and do not receive a DOI.

Guidelines on specific papers:

1. Randomised trials must conform to the CONSORT (Consolidated Standards of Reporting Trials) statement (http://www.consort-statement.org) on the reporting of RCTs. In particular a flowdiagram of subjects must be included in the paper and a numbered checklist must be provided as supplementary material.

2. Systematic reviews must conform to the QUOROM statement (Moher D, Cook DJ, Eastwood S, Olkin I, Rennie D, Stroup DF, for the QUOROM Group. Improving the quality of reports of meta-analyses of randomised controlled trials: the QUOROM statement. Lancet 1999; 354: 1896-1900. http://www.thelancet.com/era/LLAN.ERA.1051)

3. Reports of diagnostic studies must conform to the STARD statement (http://www.consort-statement.org/stardstatement.htm)

4. Reports of economic evaluations must conform to the priciples set out by Drummond and Jefferson. BMJ 1996;313:275-285.

5. For qualitative research, sufficient quotes to support the conclusions, numbered to indicate the respondent, should be included.

Presubmission advice and preparation
Writing should be clear and simple, avoiding excessive use of the passive voice, and written in good clear 'international' English. Particularly if English is not your first language, before submitting your manuscript you may wish to have it edited for grammar and clarity to assure that the content of your paper is fully understood by journal editors and reviewers. Language editing does not guarantee that your manuscript will be accepted for publication. If you would like information about such services please click here. Authors are liable for all costs associated with such services.

Informed Consent
Whenever possible, all studies should report approval by a research ethics committee (refer to Draper H, Wilson S. Research ethics approval: comprehensive mechanisms are essential but not available. Family Practice 2007; 24: 527–528). All research published in Family Practice must follow the operational principles of the Declaration of Helsinski and adhere to the Belmont Report principles (respect for persons; beneficence; and justice) when obtaining valid informed consent from participants.

Although Family Practice does not publish case reports, there may be exceptional circumstances, in which case authors may refer to the BMJ guidelines on patient consent to publication (http://www.bmj.com/about-bmj/advisory-panels/ethics-committee/consent-publication), and sample content for a patient consent form (http://www.bmj.com/about-bmj/resources-authors/forms-policies-and-checklists/patient-confidentiality/patient-consent-fo).

Conflict of Interest
Corresponding authors are required to confirm whether they or their co-authors have any conflicts of interest to declare, and to provide details of these (see above). If the Corresponding author is unable to confirm this information on behalf of all co-authors, the authors in question will then be required to submit a completed Conflict of Interest form.

  • Manuscript Document Components
  • 1. Title and running head (short title)
  • 2. Article category – choose from: Qualitative Research/ Health Service Research/ Systematic Review/ Epidemiology/ Research Methods
  • 3. First name, middle initial (if any) and family name of all authors – no degree/ titles/ positions of responsibility. All those listed as authors must fulfil the ICMJE criteria – please see the ‘Authorship’ section of the Ethics Policy for further guidance.;
  • 4. Affiliations should be written after the authors list as follows and linked to authors with corresponding superscript Arabic numeral: Department/Division/Unit name, if any; affiliation name/City (without state)/Country.
  • 5. Correspondence should be written after the affiliations list as follows: write only the title of one corresponding author (Mr/Mrs/Ms/Dr/Prof), first name(s) written with initials only, and followed by the last name – e.g. Dr. J. E. Smith; add Department/Division/Unit name, if any/ affiliation name/Street address/ City/ postal code /Country/ Email address.
  • 6. A structured abstract (summary for review papers)
  • 7. Six MeSH compliant keywords http://www.nlm.nih.gov/mesh
  • 8. Main body containing sections on background, methods, results and conclusions, with the appropriate heading.
  • 9. Declarations/ Acknowledgements: indicate at the end of the text before references: 1. Any necessary ethical approval(s); 2. The source of funding for the study (please see separate notes below, under Author Self-Archiving/Public Access policy, for information regarding funding from the National Institutes of Health); and 3. Any conflict of interest. This includes ownership of shares, consultancy, speaker's honoraria or research grants from commercial companies or professional or governmental organisations with an interest in the topic of the paper. If in doubt, disclose.
  • 10. A reference list in AMA style (see examples in the “Uniform Requirements” at www.icmje.org) in the order made in the text. For books, names and initials of all authors, the full title, place of publication, publisher, year of publication and page number should be given.
  • 11. Tables: Do not embed tables in the manuscript. Each table must be on its own page following the reference list. Tables should have very specific titles that provide information on the study context, the participants and other details that allow the readers to understand the table without referring to the manuscript text.
  • 12. Figures: Do not embed your figure files in the main document. Figures should each be on a separate page that follows the references and precedes the Tables. Figure legends, appropriate, can be in a list on their own page. Figures must be uploaded additionally as individual graphic files. Figures should be prepared in an appropriate graphic package, saved as follows and named according to DOS conventions, e.g. 'figure1.tif'. Figures should be saved in separate files without their captions, which should be included with the text of the article. Files should be named according to DOS conventions, e.g. 'figure1.tif'. For vector graphics, EPS is the preferred format. Lines should not be thinner than 0.25 pts and in-fill patterns and screens should have a density of at least 10%. Font-related problems can be avoided by using standard fonts such as Times Roman and Helvetica. For bitmapped graphics, TIFF is the preferred format but EPS is also acceptable. Lines should not be thinner than 0.25 pts and in-fill patterns and screens should have a density of at least 10%. Use 10 pt Helvetica font for labels. The optimal resolution for these images is 600–1200 dpi. Photographs should be saved as high resolution (300dpi) .tif files at 1.5x desired print size. Lower resolutions (<300 dpi) may compromise output quality.

Permission to include other’s work
Permission to reproduce material within the manuscript must be obtained in advance by the corresponding author. Refer to the original publisher, who is responsible for managing the rights of the original author. Expect this to take up to six weeks. Once granted, upload a copy of the approval as a supporting file. An acknowledgement to the source must be made in your text.

Supplementary data
Supporting material that is too lengthy for inclusion in the full text of the manuscript, but would nevertheless benefit the reader, can be made available by the publisher as online-only content, linked to the online manuscript. The material should not be essential to understanding the conclusions of the paper, but should contain data that is additional or complementary and directly relevant to the article content. Such information might include the study protocols, more detailed methods, extended data sets/data analysis, or additional figures (including colour). All text and figures must be provided in suitable electronic formats (for instructions for the preparation of Supplementary Data please go to the Supplementary Data page).

All material to be considered as supplementary data must be uploaded as such with the manuscript for peer review. It cannot be altered or replaced after the paper has been accepted for publication. Please indicate clearly the material intended as Supplementary Data upon submission. Also ensure that the Supplementary Data is referred to in the main manuscript.

AUTHOR RIGHTS AND BENEFITS
Copyright

It is a condition of publication in the Journal that authors grant an exclusive licence to Oxford University Press (OUP). This ensures that requests from third parties to reproduce articles are handled efficiently and consistently and will also allow the article to be as widely disseminated as possible. As part of the licence agreement, authors may use their own material in other publications provided that the Journal is acknowledged as the original place of publication, and OUP is notified in writing and in advance. Upon receipt of accepted manuscripts at Oxford Journals authors will be invited to complete an online copyright licence to publish form.

Please note that by submitting an article for publication you confirm that you are the corresponding/submitting author and that OUP may retain your email address for the purpose of communicating with you about the article. You agree to notify OUP immediately if your details change. If your article is accepted for publication OUP will contact you using the email address you have used in the registration process. Please note that OUP does not retain copies of rejected articles.

Information about the New Creative Commons licence can be found here.

OPEN ACCESS OPTION FOR AUTHORS

Family Practice authors have the option to publish their paper under the Oxford Open initiative; whereby, for a charge, their paper will be made freely available online immediately upon publication. After your manuscript is accepted the corresponding author will be required to accept a mandatory licence to publish agreement. As part of the licensing process you will be asked to indicate whether or not you wish to pay for open access. If you do not select the open access option, your paper will be published with standard subscription-based access and you will not be charged.

Oxford Open articles are published under Creative Commons licences.

RCUK/Wellcome Trust funded authors publishing in Family Practice can use the Creative Common Attribution licence (CC-BY) for their articles.

All other authors can chose from the following Creative Commons licences:

  • Creative Commons Attribution Non-Commercial licence (CC-BY-NC)
  • Creative Commons Attribution Non-Commercial No Derivatives licence (CC-BY-NC-ND)

Please click here for more information about the Creative Commons licences.

You can pay Open Access charges using our Author Services site. This will enable you to pay online with a credit/debit card, or request an invoice by email or post. The applicable open access charges vary according to which Creative Commons licence you select. The open access charges are as follows:

Charges for CC-BY:

  • Regular charge: £2000/ $3200 / €2600
  • List B Developing country charge*: £1000/ $1600 / €1300
  • List A Developing country charge*: £0 /$0 / €0

Charges for CC-BY-NC/CC-BY-NC-ND:

  • Regular charge: £1750/ $2800/ €2275
  • List B Developing country charge*: £875/ $1400 / €1140
  • List A Developing country charge*: £0 /$0 / €0

*Visit our developing countries page (click here for a list of qualifying countries).

Please note that these charges are in addition to any colour charges that may apply.

Orders from the UK will be subject to the current UK VAT charge. For orders from the rest of the European Union, OUP will assume that the service is provided for business purposes. Please provide a VAT number for yourself or your institution, and ensure you account for your own local VAT correctly.

Author Self-Archiving/Public Access policy

For information about this journal's policy, please visit our Author Self-Archiving policy page. Oxford Journals deposit all NIH-funded articles in PubMed Central. See Depositing articles in repositories – information for authors for details. Authors must ensure that manuscripts are clearly indicated as NIH-funded.

Offprints
The corresponding authors will receive electronic access to their paper free of charge. Additional printed offprints may be purchased using the Oxford Journals Author Services site.

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