Information for Authors
Please note that the journal now encourages authors to complete their copyright licence to publish form online
Please read these instructions carefully and follow them strictly. In this way you will help ensure that the review and publication of your paper is as efficient and quick as possible. The editors reserve the right to return manuscripts that are not in accordance with these instructions.
Papers must be clearly and concisely written in English. In the interests of speed, manuscripts are not extensively copy-edited, and authors are requested to check their texts carefully before submitting them. Papers should be intelligible to as wide an audience as possible; particular attention should be paid to the Introduction and Discussion sections, which should clearly draw attention to the novelty and significance of the data reported, and to the implications for future developments. Failure to do this may result in publication delays or rejection of the paper.
Health Education Research: Theory & Practice invites original contributions in any area of research in health education and educational aspects of health promotion. The perspective is international, and the journal publishes material on both theoretical processes and models, and on their practical implementation. Articles may be data-based or theoretical, and are welcome from academics or practitioners working in any health-related field.
SPEED OF PUBLICATION
The review process for an original submission requires approximately 12 weeks. Authors are given 4 to 6 weeks to complete revisions if necessary, and review of resubmissions requires an additional 6 weeks. Once a manuscript is accepted, it should be available through Advance Access within 8 weeks. In total, the average time from submission to early online publication is 8 months or 32 weeks.
PREPARING YOUR MANUSCRIPT
- Follow the Preparation of manuscripts section regarding the format of your manuscript and references.
- Prepare your manuscript, including tables, using a word processing program and save it as a .doc, .rtf or .ps file. All files in these formats will be converted to .pdf format upon submission.
- Prepare your figures at publication quality resolution, using applications capable of generating high-resolution files (800 d.p.i. for line drawings and 300 d.p.i. for colour and half-tone artwork). The printing process requires your figures to be in this format if your paper is accepted and printed. For useful information on preparing your figures for publication, go to http://cpc.cadmus.com/da. Prepare any other files that are to be submitted for review, including any supplementary material. The permitted formats for these files are the same as for manuscripts and figures. Other file types, such as Microsoft Excel spreadsheets and PowerPoint presentations may be uploaded and will form part of the single PDF proof that is created for use in the peer review process. It is also possible to upload LaTeX files but these will not be automatically converted to .pdf format (and are therefore discouraged). The journal staff, editors and reviewers will only be able to view these unconverted files if they have the appropriate software, which cannot be guaranteed.
- When naming your files, please use simple filenames and avoid special characters and spaces. If you are a Macintosh user, you must also type the three-letter extension at the end of the file name you choose (e.g. .doc, .rtf, .jpg, .gif, .tif, .ppt, .xls, .pdf, .eps, .mov).
- The online submission software will automatically create a single PDF document containing your main text and reduced-resolution versions of any figures and tables you have submitted. This document will be used when your manuscript undergoes peer review. Your submitted files will appear in this PDF sequentially, as specified by you on the submission page, and you will have an opportunity to enter figure captions/legends and to check the PDF proof prior to final submission.
SUBMITTING YOUR MANUSCRIPT
Now that your files are ready, visit the online submission web site.
- First, you will need to log into the system. Note: Before you begin, you should be sure you are using an up-to-date version of Netscape or Internet Explorer. If you have an earlier version, you can download a free upgrade using the icons found at the bottom of the 'Instructions and Forms' section of the online submission web site.
- If you know your login details (i.e. you have submitted or reviewed a manuscript on this system before), use your User ID and Password to log on.
- If you do not know your login details, check to see if you are already registered by clicking on the 'Forgot your Password' button and following the on-screen instructions. If you are not already registered, you can register by clicking on the 'Create Account' button on the login screen and following the on-screen instructions.
- If you have trouble finding manuscripts or have other problems with your account do not create another account. Instead, please contact the Journal's Editorial Office.
- To submit a new manuscript, go to the 'Author Center', click on the button to 'Submit a Manuscript' and then follow the on-screen instructions. There are up to 7 steps for you to follow to submit your manuscript. You move from one step to the next by clicking on the 'Save and Continue' button on each screen or back to the previous screen by clicking on the 'Previous' button. Please note that if you click on the 'Back' or 'Forward' button on your browser, the information you have entered will not be saved. At any stage you can stop the submission process by clicking on the 'Main Menu' button. Everything you have typed into the system will be saved, and the partially completed submission will appear under 'unsubmitted manuscripts' in your 'Author Center'. To return to the submission process you will need to click on the button 'Continue Submission' against the relevant manuscript title.
- When submitting your manuscript, please enter your manuscript data into the relevant fields, following the detailed instructions given at the top of each page. You may like to have the original word processing file available so that you can copy and paste the title and abstract into the required fields. You will also be required to provide email addresses for your co-authors, so please have these on hand when you log onto the site.
- When you come to upload your manuscript files via the 'File Upload' screen:
- Enter individual files using the 'Browse' buttons below and select the appropriate 'File content' type.
- Select the document's designation from the pull-down menu. The designation choices may vary from journal to journal, but will always include 'Main Document' (your manuscript text). If you do not wish a document to be included as part of the consolidated PDF used for peer review, please designate it as a 'supplementary file'.
- Upload your files by clicking on the 'Upload files' button. This converts your files to a PDF and may take several minutes. Repeat these steps until you have uploaded all your files.
- When the upload of each file is completed, you will see a confirmation window and will be prompted to provide figure legends and 'file tags' that will link figures to texts in the HTML proof of your main document.
- Once you have uploaded all files, indicate the order in which they should appear in your paper. This will determine the order in which they appear in the consolidated PDF used for peer review.
- After the successful upload of your text and images, you will need to view and proof your manuscript. Please do this by clicking on the blue HTML button or a PDF button.
- If the files have not been uploaded to your satisfaction, go back to the file upload screen where you can remove the files you do not want, and repeat the upload process.
- When you are satisfied with the uploaded manuscript proof click on 'Next' which will take you to the 'Review & Submit' screen. The system will check that you have completed all the mandatory fields and that you have viewed your manuscript proof. It will also present you with a summary of all the information you have provided and give you a final chance to edit it. When you have finished reviewing this information press 'Submit'.
- After the manuscript has been submitted you will see a confirmation screen and receive an email confirmation stating that your manuscript has been successfully submitted. This will also give the assigned manuscript number, which is used in all correspondence. If you do not receive this, your manuscript will not have been successfully submitted to the journal and the paper cannot progress to peer review. If this is the case, your manuscript will still be sitting in the 'Unsubmitted Manuscripts' section of your 'Author Center' awaiting your attention.
- If you return to your 'Author Center' you will notice that your newly submitted manuscript can be found in the 'Submitted Manuscripts' area. Among the information listed there, the 'Processing Status' section provides information on the status of your manuscript as it moves through the review process.
SUBMITTING A REVISED MANUSCRIPT
Please supply your revised paper though the online submission web site using your User ID and Password to log-on. Remember that your User ID and Password are both case-sensitive.
- Log onto the online submission web site and, in the 'Author Center', click on 'Manuscripts with Decisions' under 'My Manuscripts'. You will then see a list of all manuscripts you have submitted where the editors have been able to make a decision.
- Find the manuscript you wish to revise and click on the link 'create a revision' in the 'Actions' column.
- This will initiate a revised-submission process that prompts you to respond to the points made by the Editors and/or reviewers.
- Continue to follow the 7-step submission process, providing information when prompted.
Please note: All the files from your previous submission will have been retained by the system. So, when your reach the 'File Upload' screen (Step #6), you will need to delete any files that are no longer needed or need replacing with revised versions. IMPORTANT: As detailed above, your images are required as high-resolution files (800 d.p.i. for line drawings and 300 d.p.i. for colour and half-tone artwork). For useful information on preparing your figures for publication, go to http://cpc.cadmus.com/da. Please note that publication of your manuscript will not proceed until figures suitable for reproduction are received.
Getting help If you experience any problems during the online submission process, please consult the Author's User Guide which provides more detailed submission instructions and 'movie tutorials' explaining how to submit your paper. Alternatively, please contact the Journal's Editorial Office who will be pleased to assist you.
Your submission should include a statement indicating that the research or intervention project was approved (or judged exempt) by an institutional review board. (In the manuscript, authors should cite methods employed for protection of participants, including informed consent and assurances of confidentiality or anonymity.) Please refer to the section titled Preparation of manuscripts for submission for additional information about the preferred format and style of manuscripts.
Submission of a paper implies that it reports unpublished work and that it is not under consideration for publication elsewhere. If previously published tables, illustrations or more than 200 words of text are to be included, the copyright holder's permission must be obtained. Copies of any such permission letters should be submitted with the paper.
The highest editorial scientific standards are maintained throughout the journal. To this end, all papers are refereed by at least three authorities of acknowledged expertise in the paper's subject area.
CONFLICTS OF INTEREST
Health Education Research would not wish you or your co-authors to be embarrassed if any undeclared conflicts of interest were to emerge after publication. Potential conflicts of interest must therefore be disclosed to the Editor in the form of a statement in the covering letter/online submission form. This statement will be published and/or shared with the reviewers at the Editor's discretion. Contributors should declare any commercial interests, such as directorships, share holdings, grants, fees, gifts or travel expenses received, by the individual author or their associated department/organization, from organizations whose service/product, or whose competitors' service/product, is a subject of discussion or evaluation in a scientific study, Editorial, Review or Letter. Any other connections, direct or indirect, that might raise the question of bias in the work reported or the conclusions, implications or opinions stated, including personal relationships or academic competition, must be declared. All sources of funding must be disclosed as an acknowledgement in the text.
AUTHOR SELF-ARCHIVING/PUBLIC ACCESS POLICY FROM MAY 2005
For information about this journal's policy, please visit our Author Self-Archiving policy page.
BOOKS FOR REVIEW
Publishers wishing to submit their books for review should submit them to: Mr J. K. Davies, Faculty of Health, University of Brighton, Falmer, Brighton BN1 9PH, UK.
SPEED OF PUBLICATION
The journal aims to publish papers as soon as is reasonably possible. At all stages, in order to avoid delays, maximum use is made of the telephone, fax and e-mail. Help us by providing the telephone number, fax number and e-mail address of the corresponding author.
HER ADVANCE ACCESS
HER Advance Access is the journal's system for the early online publication of articles ahead of the printed issue. Papers are published online via Advance Access at least once a week, in typeset and proof-read format. HER Advance Access significantly reduces the time from acceptance to publication for HER articles (to approximately 6 weeks). If you are a subscriber to the journal you can view the Advance Access papers by visiting http://her.oupjournals.org/ and clicking the Advance Access link. Appearance in Advance Access constitutes official publication, and the Advance Access version can be cited by a unique doi (digital object identifier).
PREPARATION OF MANUSCRIPTS
Manuscripts should be in their final form when they are submitted so that proofs require only correction of typographical errors.
If English is not your first language, please have your manuscript reviewed by a native English speaker or a University level teacher of English language. We regret that any papers showing no evidence of proof-reading before submission will be returned immediately. This is not a mandatory step, but may help to ensure that the academic content of your paper is fully understood by journal editors and reviewers. Language editing does not guarantee that your manuscript will be accepted for publication. If you would like information about language editing services please click here. There are other specialist language editing companies that offer similar services and you can also use any of these. Authors are liable for all costs associated with such services.
Types of manuscript
Health Education Research accepts manuscripts of three different formats: Research Papers, Research Notes and Points of View papers.
Research Papers may follow the standard research format, or they may present theoretical discussions and implications for health education research and practice. Review articles are also included in this category.
Data-based research articles, including review articles, should be divided into the following sections: Title page, Abstract, Introduction, Method, Results, Discussion, Acknowledgements, References, Tables, Legends to figures. Theoretical articles should follow the above basic structure but should replace the Method, Results and Discussion sections with appropriate headings. In both cases, authors who wish to write extensive Introduction and Discussion sections may use additional subheadings in these sections if this seems helpful. It is expected that qualitative research studies will provide concise details of the data generation and analytic processes used and will show how the validity and trustworthiness of findings were established.
Contributions that exceed 4000 words (for the main text, excluding the abstract, tables, figures and references) normally are not considered unless agreed in advance with the appropriate Editor, but even then publication may be subject to delay. The length of papers which include a qualitative research study may be extended by a maximum of 1500 words to allow for the use of quotations. This does not require the prior agreement of the Editor.
Research Notes describe ongoing research which might be of interest to readers. They also may provide comments on research being conducted by others. These papers may be structured as for longer papers, as appropriate, and they should not exceed 2000 words in length.
Points of View
Points of View papers present an author's opinions about a particular health education topic, especially a controversial issue or an issue that an author feels has been neglected and should be addressed by health education researchers and the Journal. The structure for these papers may vary, but they should not exceed 2000 words in length.
Authors are asked to refer to participants in research as 'participants', 'respondents', 'individuals', or by a more specific word ('children', 'students', etc.), rather than as 'subjects'.
All manuscripts presenting data or evaluation results from human subjects should include a statement describing the review process followed by the research or intervention project to safeguard the rights of human subjects.
All sections of the manuscript must be double-spaced (space between the lines of type not less than 6 mm). Margins of 25 mm (1 inch) should be left at the sides, top and bottom of each page. Number each page top right (Title page is 1). Please avoid footnotes; use instead, and as sparingly as possible, parentheses within brackets. Please check the final copy of your paper carefully as any errors will be faithfully translated into the typeset version.
Title page The title should be short, specific and informative, and should appear on a separate page. Serial titles are not accepted. The surname and initials of each author should be followed by his or her department, institution, city with postal code, and country. Any changes of address may be given in numbered footnotes. Please provide a running title of not more than 50 characters and include four to five key words or short phrases to assist us in the review process. Indicate the word count for the main text (excluding the abstract, tables, figures and references) at the bottom of the title page.
Abstract The second page of every manuscript must contain only the Abstract, which should be a single paragraph not exceeding 200 words. Please abide strictly by this limitation of length. The Abstract should be comprehensible to readers before they have read the paper, and abbreviations and reference citations should be avoided.
Funding Details of all funding sources for the work in question should be given in a separate section entitled 'Funding'. This should appear before the 'Acknowledgements' section.
The following rules should be followed:
- The sentence should begin: ‘This work was supported by …’
- The full official funding agency name should be given, i.e. ‘the National Cancer Institute at the National Institutes of Health’ or simply 'National Institutes of Health' not ‘NCI' (one of the 27 subinstitutions) or 'NCI at NIH’ (full RIN-approved list of UK funding agencies) Grant numbers should be complete and accurate and provided in brackets as follows: ‘[grant number ABX CDXXXXX]’
- Multiple grant numbers should be separated by a comma as follows: ‘[grant numbers ABX CDXXXXXX, EFX GHXXXXX]’
- Agencies should be separated by a semi-colon (plus ‘and’ before the last funding agency)
- Where individuals need to be specified for certain sources of funding the following text should be added after the relevant agency or grant number 'to [author initials]'.
An example is given here: ‘This work was supported by the National Institutes of Health [AA123456 to C.S., BB765432 to M.H.]; and the Alcohol & Education Research Council [P50 CA098252 and CA118790 to R.B.S.R.].’
Oxford Journals will deposit all NIH-funded articles in PubMed Central. See http://www.oxfordjournals.org/for_authors/repositories.html for details. Authors must ensure that manuscripts are clearly indicated as NIH-funded using the guidelines above.
Acknowledgements These should be included on a separate page at the end of the text and not in footnotes. Please do not include references to specific institutions or funding agencies in the text of the manuscript. Personal acknowledgements should precede those of institutions or agencies.
References Authors are responsible for the accuracy of the References. Published articles and those in press (state the journal which has accepted them) may be included. In the text references should be cited sequentially by number as 'Reports by Author  have confirmed...' or '...as reported earlier [1, 2-4]'. At the end of the manuscript the citations should be typed in numerical order, listing three authors et al., with the authors' surnames and initials inverted. References should include, in the following order: authors' names, paper title, abbreviated journal title, year, volume number, inclusive page numbers, and name and address of publisher (for books only). References should therefore be listed as follows:
1. Roberts MM, French K, Duffy J. Breast cancer and breast self-examination: what do Scottish women know? Soc Sci Med 1984;18:791-797.
2. Fynn A. Cigarette advertising and health education: use and abuse of media. In: Leathar DS, Hastings GB, Davies JK (eds). Health Education and the Media. Oxford: Pergamon Press, 1981, 129.
3. Bergler R. Advertising and Cigarette Smoking: a Psychological Study. Bern: Hans Huber, 1981.
4. Paul CL, Redman S, Sanson-Fisher RW. A cost-effective approach to the development of printed materials: a randomized controlled trial of three strategies. Health Educ Res May 20, 2004: 10.1093/her/cyg090.
5. Paul CL, Redman S, Sanson-Fisher RW. A cost-effective approach to the development of printed materials: a randomized controlled trial of three strategies. Health Educ Res 2004;19;698-706. First published on May 20, 2004, 10.1093/her/cyg090.
Personal communications (J. Smith, personal communication) should be authorized by those involved in writing, and unpublished data should be cited as (unpublished data). Both should be used as sparingly as possible and only when the unpublished data referred to is peripheral rather than central to the discussion. References to manuscripts in preparation, or submitted, but not yet accepted, should be cited in the text as (A.Smith and B.Jones, in preparation) and should NOT be included in the list of references.
Tables Tables should appear on separate sheets and be numbered consecutively with Roman numerals. Tables should be self-explanatory and include a brief descriptive title. Footnotes to tables indicated by lower case letters are acceptable, but they should not include extensive experimental detail. Submit tables text files rather than as photographs.
Illustrations All illustrations (line drawings and photographs) should be referred to in the text as Figure 1 etc., which should be abbreviated to 'Fig. 1' only in the figure legend. Please create your figures in software capable of generating high-resolution images (image resolution should be a minimum of 300 d.p.i.).
Photographs Photographs should be of sufficiently high quality with respect to detail, contrast and fineness of grain to withstand the inevitable loss of contrast and detail inherent in the printing process. Photographs must be submitted in the desired final size so that reduction can be avoided. The type area of a page is 192 x 149 mm and photographs, including their legends, must not exceed this area. A single column is 72 mm wide; a double column is 149 mm wide. Ideally, photographs should fit either a single or a double column. Please indicate the magnification by a rule on the photograph.
Colour plates Health Education Research is happy to announce the launch of the Flexible Colour Option, beginning for all articles accepted after 1 April 2010. All figures submitted to the journal in color will be published in color online at no cost (unless the author specifically requests that their figures be in black and white online). Authors may choose to also publish their figures in color in the print journal for per figure: you will be asked to approve this cost when you check proofs. Color figures must have a resolution of at least 300 dots per inch at their final sizes. You will be issued an invoice at the time of publication. Figure captions must be suitably worded to apply to both the print and online versions of the article.
Line drawings No additional artwork, redrawing or typesetting will be done. Ideally, line drawings should be submitted in the desired final size to avoid reduction (maximum dimensions 192 x 149 mm including legends) and should fit either a single (72 mm) or a double column width (149 mm). If submitting line drawings which require reduction, please check that the lettering will be clearly legible after the drawing has been reduced to the size at which it will be printed. After reduction, letters should not be smaller than 1.5 mm in height.
Figure legends These should be on a separate, numbered manuscript sheet. Define all symbols and abbreviations used in the figure. Common abbreviations and others in the preceding text should not be redefined in the legend.
Page charges are NOT levied.
LICENCE TO PUBLISH
It is a condition of publication in the Journal that authors grant an exclusive licence to publish to Oxford University Press. This ensures that requests from third parties to reproduce articles are handled efficiently and consistently and will also allow the article to be as widely disseminated as possible. In granting an exclusive licence, Authors may use their own material in publications provided that the Journal is acknowledged as the original place of publication, and Oxford University Press is notified in writing and in advance.
Upon receipt of accepted manuscripts at Oxford Journals authors will be invited to complete an online copyright licence to publish form.
Please note that by submitting an article for publication you confirm that you are the corresponding/submitting author and that Oxford University Press ("OUP") may retain your email address for the purpose of communicating with you about the article. You agree to notify OUP immediately if your details change. If your article is accepted for publication OUP will contact you using the email address you have used in the registration process. Please note that OUP does not retain copies of rejected articles.
OPEN ACCESS OPTION FOR AUTHORS
Health Education Research authors have the option to publish their paper under the Oxford Open initiative; whereby, for a charge, their paper will be made freely available online immediately upon publication. After your manuscript is accepted the corresponding author will be required to accept a mandatory licence to publish agreement. As part of the licensing process you will be asked to indicate whether or not you wish to pay for open access. If you do not select the open access option, your paper will be published with standard subscription-based access and you will not be charged. Oxford Open articles are published under Creative Commons licences. Authors publishing in Health Education Research can use the following Creative Common licence for their articles:
Creative Commons Attribution licence (CC-BY)
Creative Commons Non-Commercial licence (CC-BY-NC)
Creative Commons non-Commercial No Derivatives licence (CC-BY-NC-ND)
Please click here for more information about the Creative Commons licences. You can pay Open Access charges using our Author Services site. This will enable you to pay online with a credit/debit card, or request an invoice by email or post. The open access charges applicable are: Regular charge - £1875/ $3000 / €2437 List B Developing country charge* - £938 / $1500 / €1219 List A Developing country charge* - £0 /$0 / €0 *Visit our developing countries page (click here for a list of qualifying countries). Please note that these charges are in addition to any colour charges that may apply. Orders from the UK will be subject to the current UK VAT charge. For orders from the rest of the European Union, OUP will assume that the service is provided for business purposes. Please provide a VAT number for yourself or your institution, and ensure you account for your own local VAT correctly.
Authors are sent page proofs. Please provide an e-mail address to enable page proofs to be sent as PDF files via e-mail. To avoid delays in publication, proofs should be checked immediately for typographic errors and returned to the publishers as an annotated PDF to firstname.lastname@example.org. Alternatively, to save time, corrections may be sent by fax to Health Education Research, Oxford Journals, Oxford University Press, fax number +44 (0)1865 353829. Essential changes of an extensive nature may be made only by insertion of a Note added in proof. A charge is made to authors who insist on amendment within the text at the page-proof stage.
The publisher will supply free electronic access to the corresponding author of an article when it is published online. Printed offprints may be purchased using the Oxford Journals Author Services site. You will be sent a link to this site by the production office once your paper has been accepted.
Orders from the UK will be subject to the current UK VAT charge. For orders from elsewhere in the EU you or your institution should account for VAT by way of a reverse charge. Please submit your or your institution’s VAT number when using the Author Services site.