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Information for Authors

Scope
Submission of Manuscripts
References
Licence to Publish
Proofs
Open Access Option
Funding
Communications

SCOPE

Health Promotion International contains refereed original articles, reviews, and debate articles on major themes and innovations from various sectors including education, health services, employment, government, the media, industry, environmental agencies, and community networks. The journal provides a unique focal point for articles of high quality that describe not only theories and concepts, research projects and policy formulation, but also planned and spontaneous activities, organizational change, social and environmental development.

SUBMISSION OF MANUSCRIPTS

General Points

Format: Manuscripts are blind reviewed, therefore please prepare two separate documents:

1. an anonymised manuscript with any information or citations that reveal the identity of the author(s) removed; and

2. a separate cover page stating the title of the submission, the name(s) and email address(es) of the author(s) [and where there is more than one author, the name and email address of the author designated to receive correspondence regarding the submission (the ‘corresponding author’)], and the section of the journal for which the submission is intended.

Information and citations that reveal the identity of the author(s) may be reinserted in the manuscript after review.


Language: Manuscripts must be clearly and concisely written in English. The Editors reserve the right to reject without review those that cannot adequately be assessed because of a poor standard of English. Authors whose first language is not English are encouraged to have their manuscript checked by a native English speaker. If you have difficulty with this you can obtain further help and information here.

Title: No longer than 10 words; also to include country where research undertaken in title (if relevant).

Key words: Please include a minimum of two words “key words” to aid literature searching, and a maximum of four.

Word count: Manuscript length not to exceed 7000 words, allowing:

• 3000 words for body of text
• 250 words for abstract
• 1000 words for references
• Total of 3 tables or figures (all tables and figures will be deemed to represent approximately 500 words each, due to the space required if manuscript is published).

Variations can be made to the length of these individual sections (except the abstract which must be 250 words or less) but the total word count must not exceed 7000 words. Please state clearly on the manuscript the breakdown of the total word count; over-length articles will not be considered.

Correspondence: The Editorial Office will correspond directly with authors on the acceptability of their papers.

Unique submissions: Authors may not submit manuscripts that are under consideration for publication elsewhere.

Online submission: Manuscripts must be submitted online via the online submission system http://mc.manuscriptcentral.com/hpi. Please see further submisison details below.

Preparing Documents for Submission


Enter text in the style and order of the Journal (see "References" section below).

Insert figure captions and tables at the end of the file.

Save any tables, diagrams, figures, graphs or illustrations generated electronically as separate files and not embedded into the text file. Tables must be in editable format (e.g. Excel). Figures can be in editable or image format.

Type headings in the style of the Journal.

Where possible use Times for the text font and Symbol for the Greek and special characters. Please use the word processing formatting features to indicate Bold, Italic, Greek, Maths, Superscript and Subscript characters.

Once your manuscript is ready for submission, please follow the online submission instructions here.

Figure Submission


Images on disk can be accepted in Adobe PhotoShop compatible formats. Images should be saved in TIFF format.

Image resolution should be a minimum of 300 dpi.

REFERENCES

Reference list:

• References should be listed at the end of the main text.
• Reference citations should be inserted in the text using the author-date system whereby the surname of the author and year of publication of the reference are used in the text. For example: 'Reports by Author (Author, 1989) have confirmed...' or '...as reported earlier (Author and Author, 1985; Author et al., 1998)'. Do not place text other than the author and date within the parentheses.
• Authors should check all references carefully, and in particular ensure that all references in the Reference section are cited in the text.
• The list of references should be in alphabetical order of surnames.
• References by the same author(s) should be in chronological order.
• Personal communications, unpublished results, manuscripts submitted or in preparation, statistical packages, computer programs and web sites should be cited in the text only, NOT included in the References section.
• Accession numbers may be cited either within the text or in the form of a reference.
• The normal form of listed references is author's surname, initials; year in parenthesis; article title; journal name in full, volume number and page numbers.
• See examples below

Examples:

Journal article (already published in an issue): Xu, L. S., Pan, B. J., Lin, J. X., Chen L. P., Yu, S. H. and Jones, J. (2000) Creating health-promotingg schools in rural China: A project started from deworming. Health Promotion International, 15, 197-206.

Journals article (e-pub ahead of print): Salmon, J., Ball, K., Crawford, D., Booth, M., Telford, A., Hume, C., Jolley, D. and Worsley, A. (2005) Reducing sedentary behaviour and increasing physical activity among 10-year-old children: overview and process evaluation of the ‘Switch-Play’ intervention. Health Promotion International, January 24, 2005: 10.1093/heapro/dah502.

Chapter in a book: Zerjal, T., Singh, L. and Thangaraj, Jr K. (1999) The use of Y-chromosomal DNA variation. In Papiha, B. N. and Chakraborty, E. (eds), Genomic Diversity, 2nd edition, Chapter 4. Kluwer Academic, New York, NY, pp. 91–101.

Book (Editor as author) : Shaw, S. and Anderson, D. L. (eds) (1978) Classification of osteogenesis imperfect. New England Journal of Medicine, 21, 1003–1007.

Number of authors: Single author: Shaw, S.
Two authors: Kennedy, T. and Jones, R.
More than three authors: Zerjal, T., Singh, L. and Thangaraj, Jr K.
More than six authors: If more than 6, retain first six authors and put et al.


Electronic source: Barry, P. (2002) One Tel’s cash SOS, then it all fell apart. Sydney Morning Herald, 1 August. Http://www.smh.com.au (last accessed 16 September 2002).

Reference citations in text:
• Single author: (Zhou, 2001)
• Two authors: (McDonald and Norman, 2002)
• More than two authors: (Schoolcraft et al., 2001)
• Same author, more than one citation: (Jones, 2001, 2003)
•Unpublished data: (H.G.Jones, unpublished results/submitted for publication/in preparation [delete as appropriate])

PROOFS

Authors are sent page proofs. Please provide an e-mail address to enable page proofs to be sent as PDF files via e-mail. To avoid delays in publication, proofs should be checked immediately for typographical errors.

LICENCE TO PUBLISH/OFFPRINTS


Please note that the journal now encourages authors to complete their copyright licence to publish form online.

Upon receipt of accepted manuscripts at Oxford Journals authors will be invited to complete an online copyright licence to publish form.

This ensures that requests from third parties to reproduce articles are handled efficiently and consistently and will also allow the article to be as widely disseminated as possible. In granting an exclusive licence, authors may use their own material in publications provided that the Journal is acknowledged as the original place of publication, and Oxford University Press is notified in writing and in advance. In consideration for granting an exclusive licence, the publisher will provide free online access to your article. Printed offprints may be ordered at extra cost at the proof stage.

To download the offprint form, please click here.

Orders from the UK will be subject to the current UK VAT charge. For orders from elsewhere in the EU you or your institution should account for VAT by way of a reverse charge. Please provide us with your or your institution’s VAT number.

Please note that by submitting an article for publication you confirm that you are the corresponding/submitting author and that Oxford University Press ("OUP") may retain your email address for the purpose of communicating with you about the article. You agree to notify OUP immediately if your details change. If your article is accepted for publication OUP will contact you using the email address you have used in the registration process. Please note that OUP does not retain copies of rejected articles.

Open Access Option for Authors

Health Promotion International authors have the option to publish their paper under the Oxford Open initiative; whereby, for a charge, their paper will be made freely available online immediately upon publication. After your manuscript is accepted the corresponding author will be required to accept a mandatory licence to publish agreement. As part of the licensing process you will be asked to indicate whether or not you wish to pay for open access. If you do not select the open access option, your paper will be published with standard subscription-based access and you will not be charged.


Oxford Open articles are published under Creative Commons licences. Authors publishing in Health Promotion International can use the following Creative Common licence for their articles:


  • Creative Commons Attribution licence (CC-BY)


  • Creative Commons Non-Commercial licence (CC-BY-NC)


  • Creative Commons non-Commercial No Derivatives licence (CC-BY-NC-ND)


Please click here for more information about the Creative Commons licences. You can pay Open Access charges using our Author Services site. This will enable you to pay online with a credit/debit card, or request an invoice by email or post. The open access charges applicable are: Regular charge - £1875/ $3000 / €2437 List B Developing country charge* - £938 / $1500 / €1219 List A Developing country charge* - £0 /$0 / €0 *Visit our developing countries page (click here for a list of qualifying countries). Please note that these charges are in addition to any colour charges that may apply. Orders from the UK will be subject to the current UK VAT charge. For orders from the rest of the European Union, OUP will assume that the service is provided for business purposes. Please provide a VAT number for yourself or your institution, and ensure you account for your own local VAT correctly.


FUNDING

Please submit a separate title page (to be designated as “Title Page”) with author address and contact details, funding sources, word count and any acknowledgements.

For the funding statement the following rules should be followed:

  • The sentence should begin: ‘This work was supported by …’
  • The full official funding agency name should be given, i.e. ‘the National Cancer Institute at the National Institutes of Health’ or simply 'National Institutes of Health' not ‘NCI' (one of the 27 subinstitutions) or 'NCI at NIH’ (full RIN-approved list of UK funding agencies) Grant numbers should be complete and accurate and provided in brackets as follows: ‘[grant number ABX CDXXXXXX]’
  • Multiple grant numbers should be separated by a comma as follows: ‘[grant numbers ABX CDXXXXXX, EFX GHXXXXXX]’
  • Agencies should be separated by a semi-colon (plus ‘and’ before the last funding agency)
  • Where individuals need to be specified for certain sources of funding the following text should be added after the relevant agency or grant number 'to [author initials]'.

An example is given here: ‘This work was supported by the National Institutes of Health [AA123456 to C.S., BB765432 to M.H.]; and the Alcohol & Education Research Council [P50 CA098252 and CA118790 to R.B.S.R.].’

Oxford Journals will deposit all NIH-funded articles in PubMed Central. See http://www.oxfordjournals.org/for_authors/repositories.html for details. Authors must ensure that manuscripts are clearly indicated as NIH-funded using the guidelines above.

Author Self-Archiving/Public Access policy


Author Self-Archiving/Public Access policy from May 2005

For information about this journal's policy, please visit our Author Self-Archiving policy page.

COMMUNICATIONS

Editorial Office contact information:
Ms Robyn Perlstein BSc (hons); Grad Dip Diet; APD
Health Promotion International Journal Administrator
VicHealth
Ground Floor
15–31 Pelham St
Carlton, VICTORIA 3053
Australia
http://heapro.oxfordjournals.org/
Email: HPI@vichealth.vic.gov.au