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Instructions to Authors

Guidelines for authors
Figures and illustrations
Animal Ethics and Welfare
General policies
Open Access options for authors
Assignment of Copyright
Data Archiving and Software Code Accessibility

GUIDELINES FOR AUTHORS


The following instructions and guidelines will assist authors preparing to submit manuscripts to the ICES Journal of Marine Science.

Submissions to regular journal issues should be made online - full instructions are available here.

For additional guidance from the editorial office on how to ensure your paper is best suited to the journal see our How to get published in ICES Journal of Marine Science page.

For details of the article types accepted please see our 'about the journal' page.

For queries relating to submission please email Lulu Stader. Additionally, contact details for the Journal's editors may be found on the editorial board page.

Authors are urged to provide a written justification as to why they believe that the content of the paper is relevant to the Journal, highlighting the primary scientific contribution and significance of the work reported.

Authors are expected to comply with the Council of Science Editors authorship criteria guidelines

Authors are requested to identify the editor(s) and reviewers who they think would be appropriate to handle their manuscript. Authors should have no conflicts of interest with that editor or any reviewers whom they recommend. Please note that we cannot guarantee that their preferred editor or reviewers will be assigned.

Format
Manuscripts should usually be submitted as a Word document. The document should be double-spaced throughout with a left-hand margin of 3cm or more, and the page and line numbers function switched on.

The manuscript should contain the following information: title; author(s); author addresses, plus email address, phone and fax numbers of the corresponding author; abstract; key words; core text; tables and figures.

Maximum word count for abstracts: 300 words

Style
Please use British spelling throughout. Dates should appear in the day-month-year format. Measurements should be metric and use the SI conventions for units and abbreviations.

References
Cite references in the text in the ‘name, date’ format. If there are two authors, give both names. If there are three or more authors: Smith et al. (1988) or (Smith et al., 1988). For unpublished material such as personal communications, give the author’s first initial(s): (F. Fry, pers. comm.).

The reference list at the end of the article should be restricted to work already published, or definitely accepted for publication (in press). Unpublished material, including work submitted to a journal but not yet formally accepted, should not be included. List entries alphabetically by the first author’s surname, followed by initials. In cases of multiple authorship: Fry, F., Plie, I. I., and Soglia, I. Give the names of all authors, unless there are more than seven, in which case, list the first seven authors followed by et al. Spell out names of journals in full.

Examples:

1. Material published in a journal:
Pares, P., and Britain, B. 1965. Predator–prey behaviour of herring (Clupea harengus albertus). International Journal of Applied Biology, 24: 132–135.

2. Material published in a book:
Havfrue, D. L. 1990. Ecological implications of genetic mutation. In Studies in Parthenogenesis, 2nd edn, pp. 282–289. Ed. by F. Ray, and O. Lith. Thalassa Press, London. 331 pp.

Endnote style files for ICES Journal of Marine Science references can now be downloaded from here

Ordering references:
1. In-text citations: please list references by date rather than alphabetically.
2. Reference list: please list references alphabetically by first author, then by date.
Instructions for citing online references – please give url and access date.

If you use EndNote and/or Reference Manager to facilitate referencing citations (not required for submission), this journal's style is available for use here

Language Editing
OUP offers pre-submission language editing through Oxford Language Editing, a service for researchers all over the world. Language editing, particularly if English is not your first language, can be used to ensure that the academic content of your paper is fully understood by the journal editors and reviewers. Visit
www.oxfordlanguageediting.com to find out more about the freelance editors available and the different services offered. Please note that edited manuscripts will still need to undergo peer-review by the journal.

Submission of LATEX files
For submission of TeX manuscripts, ICES Journal of Marine Science strongly recommends the use of its TeX template (click here). All TeX related files should be submitted to the journal, such as the .bib, .sty, and .bst files. No additional styles should be used unless necessary (e.g., to include figure files, to set diagrams, etc.). The use of private macros is discouraged. Only macros used in the manuscript should be supplied with the article (i.e, whole macro libraries from authors’ sites should not be submitted).

References should be supplied in standard ICES Journal format using \bibitem and thebibliography environment. No private programs or counters should be used to generate the style of citations and references.

Authors are asked to use the LaTeX tags like \ref, \cite, etc., for the automatic referencing to figures, tables, reference citations, etc. If these are not used, the manuscript will be held up in acceptance and pre-production stages.

For more information please see the OUP Journals FAQ.

FIGURES AND ILLUSTRATIONS

All illustrations should be referred to as figures and should be numbered in a single sequence in the order in which they are mentioned in the text.

Electronically submitted figures should be in high resolution and in one of the following formats: tiff, bitmap (.bmp), jpeg (.jpg), portable data format (.pdf) or postscript (.ps or .eps). The minimum resolution for greyscale and colour images required for publication is 300-500 dpi. For line art the resolution should be at least 1200 dpi. Please be sure to embed the fonts correctly in your eps and pdf files to ensure that they convert to pdf.

For useful information on preparing your figures for publication, go to http://cpc.cadmus.com/da

For any figures that have been previously published, permission must be sought from the previous publisher to reproduce them. It is the authors’ responsibility to secure any required permissions prior to submission. Articles cannot be published before permission is secured. Permission must be granted for both print and online publication in perpetuity. These rules apply even if the original figure has been modified. For further advice, please see this page.

Use of colour
We encourage authors to produce all of their figures in colour to enhance the online HTML and PDF versions of their articles. However, colours should be adopted that will reproduce with clarity in grayscale in the printed version of the journal. At the discretion of the Editor, one colour figure will be provided in the print version of the journal free of charge, provided that colour improves on the information content of the figure. Authors will be charged £350/US$600/EUR525 for print reproduction of each additional colour figure in their article. (Orders from the UK will be subject to the current UK VAT charge. For orders from elsewhere in the EU you or your institution should account for VAT by way of a reverse charge. Please provide us with your or your institution’s VAT number.) Colour figures must have a resolution of at least 300 dots per inch at their final size.

IMPORTANT: authors should size their figures to fit either into one column (85 mm wide) or double column/page width (170 mm wide), but preferably not in between. Remember to assess how much space your figure legend will take.

Supplementary material for online-only publication
Supplementary information and/or data, which are preferred to Appendices, may be submitted for online-only publication if it adds value to the manuscript. However, it should not contain material crucial to the understanding of the manuscript, which must be able to stand alone. The availability of online supplementary material should be indicated at the appropriate point in the text and in a section entitled “Supplementary material”, placed immediately before the Acknowledgements section. The section should begin with a statement such as, “The following supplementary material is available at ICESJMS online”, and should include a brief description of the supplementary material. The citation of references within the supplementary section is discouraged because the references are not hyperlinked as they are in the main text. If such a citation is necessary, however, the full reference(s) should be included at the end of the supplementary material.
Supplementary materials should be submitted as separate files.
Please note that Supplementary materials will not be edited or amended in any way by the editors or the publisher. Authors are responsible for ensuring that they are rendered correctly.

ANIMAL ETHICS AND WELFARE

Authors must adhere to international guidelines and standards for the ethical use of animals in research (see also the Fisheries Society of the British Isles Briefing Paper on fish welfare), the legal requirements of the country in which the work was carried out, and any institutional guidelines. Authors should state (within the Methods section) the name of the local and/or national body that grants approval for the use of animals in research and the reference number for animal ethics approval of the protocols applied in the work.

If ethical considerations arose in the course of the study, the author should describe in the manuscript how those considerations were addressed. In exceptional cases, where unresolved ethical questions remain, the manuscript may be sent to appropriate experts in the ethical use of animals in research for additional refereeing. In such cases, the decision as to whether the manuscript is accepted for publication remains with the journal Handling Editor or, in the final instance, the Editor-in-Chief.

CONFLICT OF INTEREST

At the point of submission, the journal’s policy requires that each author reveal any financial interests or connections, direct or indirect, or other situations that might raise the question of bias in the work reported or the conclusions, implications, or opinions stated - including pertinent commercial or other sources of funding for the individual author(s) or for the associated department(s) or organization(s), personal relationships, or direct academic competition. When considering whether you should declare a conflicting interest or connection please consider answering the following question: Is there any arrangement that would embarrass you or any of your co-authors if it was to emerge after publication and you had not declared it?

As an integral part of the online submission process, Corresponding Authors are required to confirm whether they or their co-authors have any conflicts of interest to declare, and to provide details of these. If the Corresponding Author is unable to confirm this information on behalf of all co-authors, the authors in question will then be required to submit a completed Conflict of Interest form to the Editorial Office. It is the Corresponding Author’s responsibility to ensure that all authors adhere to this policy.

If the manuscript is published, Conflict of Interest information will be communicated in a statement in the published paper.

If you think that you require a Conflict of interest form email: icesjms@oup.com

GENERAL POLICIES

Proofs
Page proofs are sent to authors as a PDF file by e-mail. To avoid delays in publication, proofs should be checked immediately for typographical errors and returned as instructed in the proof e-mail. Essential changes of an extensive nature may be made only by insertion of a Note Added in Proof.
Page charges will not be levied. Authors will, however, be charged for extensive changes made in proof and for special items such as colour that appear in the printed Journal (but see below under 'Illustrations' for inclusion of colour online without charge).

OPEN ACCESS OPTION FOR AUTHORS


ICES Journal of Marine Science authors have the option to publish their paper under the Oxford Open initiative; whereby, for a charge, their paper will be made freely available online immediately upon publication. After your manuscript is accepted the corresponding author will be required to accept a mandatory assignment of copyright agreement. As part of the assignment process you will be asked to indicate whether or not you wish to pay for open access. If you do not select the open access option, your paper will be published with standard subscription-based access and you will not be charged.

Oxford Open articles are published under Creative Commons licences. Authors publishing in ICES Journal of Marine Science can use the following Creative Commons licences for their articles:

• Creative Commons Attribution licence (CC-BY)

Please click here for more information about the Creative Commons licences.

You can pay Open Access charges using our Author Services site. This will enable you to pay online with a credit/debit card, or request an invoice by email or post. The open access charges applicable are:

Regular charge - £1750/ $2800 / €2275
List B Developing country charge* - £875 / $1400 / €1138
List A Developing country charge* - £0 /$0 / €0
*Visit our Developing Countries page for a list of qualifying countries

Please note that these charges are in addition to any colour/page charges that may apply.

Orders from the UK will be subject to the current UK VAT charge. For orders from the rest of the European Union, OUP will assume that the service is provided for business purposes. Please provide a VAT number for yourself or your institution, and ensure you account for your own local VAT correctly.

ASSIGNMENT OF COPYRIGHT

It is a condition of publication that authors grant an assignment of copyright to Oxford Journals or the society of ownership. This ensures that requests from third parties to reproduce articles are handled efficiently and consistently, and will also allow the article to be as widely disseminated as possible. In assigning copyright, authors may use their own material in other publications, provided that the journal is acknowledged as the original place of publication, and Oxford Journals is notified in writing and in advance. Work submitted for publication must be original, previously unpublished, and not under consideration for publication elsewhere. If previously published figures, tables, or parts of text are to be included, the copyright-holder’s permission must have been obtained prior to submission. The author bears the responsibility for checking whether material submitted is subject to copyright or ownership rights, e.g. photographs, illustrations, trade literature and data. Where use is so restricted, the Editors and the Publisher must be informed with the submission of the material.

Upon receipt of accepted manuscripts at Oxford Journals authors will be invited to complete an online copyright assignment form.

Please note that by submitting an article for publication you confirm that you are the corresponding/submitting author and that Oxford University Press ("OUP") may retain your email address for the purpose of communicating with you about the article. You agree to notify OUP immediately if your details change. If your article is accepted for publication OUP will contact you using the email address you have used in the registration process. Please note that OUP does not retain copies of rejected articles.

DATA ARCHIVING AND SOFTWARE CODE ACCESSIBILITY

To promote the preservation and fuller use of data, the ICES Journal of Marine Science encourages data and software code archiving in appropriate public data libraries.

ICES has a well-established Data Centre, which manages a number of large dataset collections related to the marine environment. By maximizing the availability of data to the community at large, ICES promotes the use of these data, thereby ensuring that their maximum value can be realized. Authors are encouraged to read the ICES data submission guidelines and policy.

Alternately, PANGAEA® is a data archive that is certified by the International Council for Science (ICSU) World Data System (WDS). Data can be submitted in any format in accordance with PANGAEA’s general data submission guidelines. There are many alternative archives that may suit a particular data set, including the Dryad repository for ecological and evolutionary biology data. For gene sequence data and phylogenetic trees, deposition in GenBank or TreeBASE, respectively, is often appropriate.

Accession numbers for GenBank, TreeBASE, and Dryad should be included in accepted manuscripts.

For primary biodiversity data authors are encouraged to place all species distribution records in a publicly accessible database such as the national Global Biodiversity Information Facility (GBIF) nodes or data centres endorsed by GBIF, including BioFresh for freshwater data.

Additionally, for papers published in ICESJMS, supplementary material (including data) can be submitted as online Supplementary Material.