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Information for authors

AUDIENCE AND SCOPE
Combining thoughtful, high level analysis with a practical approach, International Data Privacy Law (IDPL) has a global focus on all aspects of privacy and data protection law.

PEER REVIEW POLICY
All papers published in IDPL are subject to anonymous, double-blinded (author anonymized) peer review. Papers that are outside the scope of the journal, that do not comply with the guidelines below or are otherwise judged to be unsuitable by the editor will be rejected without peer review. Appropriate papers are sent to an independent referee for evaluation, who does not know the identity of the author. Referees advise on factors such as the originality and merit of the paper; the editors decide on publication.

PRESUBMISSION ADVICE AND PREPARATION
Writing should be clear and simple, avoiding excessive use of the passive, and written in good clear 'UK' English.
OUP offers pre-submission language editing through Oxford Language Editing, a service for researchers all over the world. Language editing, particularly if English is not your first language, can be used to ensure that the academic content of your paper is fully understood by the journal editors and reviewers. Visit www.oxfordlanguageediting.com to find out more about the freelance editors available and the different services offered. Please note that edited manuscripts will still need to undergo peer-review by the journal.

I. MANUSCRIPTS AND TABLES

In order to be processed by our production team, all files should be editable, prepared in an appropriate word processing package and saved as .doc or .rtf. Please note: PDF (.pdf) is not a .doc or .rtf file format and is therefore not an appropriate file type. Manuscripts should be double line spaced with 1inch margins.

Headings
Title head - Left aligned. CAPITALS. Bold:

CENTRED CAPITALS FOR TITLE
Section heading - Left aligned. CAPITALS (precede by roman I, II, etc, if required):
I. SECTION HEADING IN CAPITALS/SMALL CAPITALS

Subheading level 1 - Left aligned. Title Case (Capitalise Important Words). Italic:
‘Subheading in Italics with Title Case’
Subheading level 2 - Align left. Sentence case (Capitalise first word only). Italic (precede by arabic numbering if required):
‘1. Subheading 2 in italics with sentence case’

Quotations
Of more than about 30 words (unless in footnotes) should be indented from the text without quotation marks. Single quotation marks should be used for quotations within quotations.

Punctuation
Such as full stops should be outside closing quotation marks. Full stops should also be outside closing parentheses unless the parenthesis is a complete sentence.

Abbreviations
Written out in full at first mention. Abbreviations consisting of initials (such as BMA, D or H and CSM) should omit the full stops unless the reference is to a law report or journal or in a case citation (as in Med. L.R., L.Q.R. and H.A.). Otherwise abbreviations should retain the full stop (ed., L.J., J.).

Dates
Should be in the style 1 January 1993; 1993-94; 1990s.

Italics
Should be used (and indicated by underlining in the text) for case names, latin words except those in common legal usage, for example, prima facie; ultra vires or (obiter) dictum. Also the following abbreviations should be italicised: cf., e.g., ibid., i.e., loc.cit., op.cit., per, viz, supra, infra. Notice versus (v.) in case citations is in roman.

Citations
References should be given in footnotes, identified in the text by Arabic numerals and numbered in the order cited. Complete information should be given for each reference cited. See requirements for specific papers below.

Books
JH Baker, An Introduction to English Legal History (3rd edn, 1990) 419–421

Articles
SC Manon, ‘Rights of water abstraction in the Common Law’ (1965) 83 LQR 47, 49–51
J Griffiths, ‘Copyright in English Literature: Denying the Public Domain’ [2000] EIPR 150, 151

Contributions to books
A Ashworth, ‘Belief, Intent and Criminal Liability’ in J Eekelaar and J Bell (eds), Oxford Essays in Jurisprudence (3rd Series, 1987) 1, 6

Cases
UK: Bowman v Fussy [1978] RPC 545, HL
ECJ: Case C–427/93 Bristol-Myers Squibb v Paranova [1996] ECR I-3457
EPO: T585/92 Unilever/Deodorant Detergent [1996] OJEPO 129
OHIM: R7/97-3 Orange Personal Communications Services/Orange [1998] ETMR 343

In general when citing other legal materials, authors should use the approved form that is standard in the jurisdiction in question; above all consistency within the article is paramount.

For further guidance on points of citation style, contributors should consult the Oxford Standard Citation of Legal Authorities (OSCOLA) which is online at: http://denning.law.ox.ac.uk/published/oscola.shtml

II. FIGURES

Figures should be prepared in an appropriate graphic package, saved as follows and named according to DOS conventions, e.g. 'figure1.tif'.
DO NOT embed your figure files in the main document.
Line work (vector graphics) and combined images (photographs with lines/ bars)- .ai (Adobe Illustrator)/ Encapsulated PostScript (.eps). There is a ‘save as’ function in most statistical/ spreadsheet packages such as Microsoft Excel that allows files to be saved in eps format.
Lines should not be thinner than 0.25 pts and in-fill patterns and screens should have a density of at least 10%. Use 10pt Helvetica font for labels.
The optimal resolution for these images is 600-1200dpi.
Photographs should be saved as high resolution (300dpi) .tif files at 1.5x desired print size. Lower resolutions (<300 dpi) may compromise output quality.

III. PERMISSION TO INCLUDE OTHER’S WORK

Permission to reproduce material within the manuscript must be obtained in advance by the corresponding author. Oxford Journals can offer information and documentation to assist authors in securing print and online permissions: please see the Guidelines for Authors section at http://www.oxfordjournals.org/access_purchase/rights_permissions.html or email Oxford Journals Rights department on journals.permissions@oxfordjournals.org

Once granted, upload a copy of the approval as a supporting file. An acknowledgement to the source must be made in your text, exactly as stipulated by the particular institutions. The following information may be useful for obtaining permissions:
Journal: International Data Privacy Law
IP address: idpl.oxfordjournals.org/
Method of limiting access: password or IP address depending on subscription type
Users: individual subscribers and members of licence holding institutions
Fees charged: depends on subscription http://www.oxfordjournals.org/our_journals/design/access_purchase/price_list.html
Rights required: World rights, one language (English), print and online publication in perpetuity.

MANUSCRIPT REQUIREMENTS

I. GENERAL REQUIREMENTS

IDPL is a DOUBLE blinded (author anonymised) journal. Self-referencing that would give away the author’s identity should be excluded. All submissions should adhere to the following:

Title Page Document
1. File designation ‘Title Page’
2. Title and running head (short title);
3. Article category – choose from: Original Article/ Invited Review/ Commentary/ Debate/ Book Review;
4. Names, addresses, and positions of all authors plus email address for corresponding author;
5. Declarations/ Acknowledgements: indicate at the end of the text before references:
1. Any necessary ethical approval(s);
2. Any conflict of interest. This includes ownership of shares, consultancy, speaker's honoraria or research grants from commercial companies or professional or governmental organisations with an interest in the topic of the paper. If in doubt, disclose; and
3. Acknowledgements of people and organisations.

Article File
1. File designation ‘Main Document – Anonymous’
2. Title;
3. Article category – choose from: Original Article/ Commentary/ Tomorrow’s Privacy/ Book Review
4. A summary (refer to II. GUIDELINES ON SPECIFIC PAPERS for style).
5. Six appropriate keywords in alphabetical order;
6. Main body containing sections on background, methods, results and conclusions, with the appropriate heading.
7. Tables – if appropriate, in tabulate text. Do not embed tables.
Figure legends – if appropriate, in a list following the tables.
(Figures must be uploaded additionally as individual graphic files. See PRESUBMISSION ADVICE AND PREPARATION, II FIGURES).
8. References as OSCOLA style foot notes (refer to II. GUIDELINES ON SPECIFIC PAPERS, below)
Other Files (may be required)
1. Permissions - File designation ‘supplementary data for review’
2. Figures - File designation ‘image’

II. GUIDELINES ON SPECIFIC PAPERS

Original Articles
Summary to include salient points set out in 3-5 full sentence bullet points.
Maximum words – 15,000 (includes references) / maximum figures and tables – 5/ maximum footnote references – 20. Footnotes should be kept to the minimum necessary.

Comment Articles
Contributions for the “Comment” section, analysing recent key cases, legislation and topical matters, should be kept to a maximum words – 3,000.
Single sentence summary.
Footnote references should not be used in Comment pieces: references should be given only for the citation of cases, legislation and literature, which should appear in brackets as part of the main text. Please use the following template for the article file:
• Title (descriptive)
• Name/citation of relevant case/legislation/material
• Single sentence summary
• Legal context
• Facts
• Analysis
• Practical Significance

Thought Leadership Pieces
Articles for the section "Tomorrow’s Privacy" should be a maximum of 5,000 words, and should relate to major developments or coming developments in privacy law, regulation, or politics. Footnotes should not be used in this section: references should be given only for the citation of cases, legislation and literature, which should appear in brackets as part of the main text.
Book reviews
Include header information as follows: Title, name of author, publisher, date, number of pages, number of illustrations, price, binding, ISBN.
Maximum words – 1,000 / cover figure/ maximum references – 5.
A template is available on request.

SUBMISSION
There is no deadline for submissions - papers are published online on a rolling basis.
Submissions must have been read and approved by all authors. Submission of a manuscript implies that it reports unpublished work and that it is not under active consideration for publication elsewhere, nor been accepted for publication, nor been published in full or in part (except in abstract form).

Submission of a manuscript implies that it reports unpublished work and that it is not under consideration for publication elsewhere.
All material to be considered for publication in IDPL should be submitted via the journal's online submission system at http://mc.manuscriptcentral.com/idpl.
A user ID and password can be obtained on the first visit. If you have any queries please contact Lou Whelan, International Data Privacy Law Editorial Office: idpl.editorialoffice@oup.com

Once you are ready to submit, check:
You have created a separate title page file and included everything listed as a requirement;
Your main document is anonymised and includes everything listed as a requirement
Any figures are uploaded separately as EPS or TIFF files;
Any supporting documents are uploaded: eg permission; and
You have completed all submission steps.
Failure to do so will result in your files returned to your author centre. You will receive an email detailing corrections required.

ACCEPTANCE

I. COPYRIGHT

It is a condition of publication in the Journal that authors grant an exclusive licence to Oxford University Press. This ensures that requests from third parties to reproduce articles are handled efficiently and consistently and will also allow the article to be as widely disseminated as possible. As part of the licence agreement, authors may use their own material in other publications provided that the Journal is acknowledged as the original place of publication, and Oxford University Press is notified in writing and in advance. Upon receipt of accepted manuscripts at Oxford Journals authors will be invited to complete an online copyright licence to publish form.

Please note that by submitting an article for publication you confirm that you are the corresponding/submitting author and that Oxford University Press ("OUP") may retain your email address for the purpose of communicating with you about the article. You agree to notify OUP immediately if your details change. If your article is accepted for publication OUP will contact you using the email address you have used in the registration process. Please note that OUP does not retain copies of rejected articles.

II. PROOFS

The corresponding author will receive a PDF proof of their article by email Proofing instructions will accompany the PDF file but the proof should be checked immediately and returned to the production office within three days; authors are encouraged to use E-annotation tools available in Adobe Acrobat Professional or Acrobat Reader (version 7.0 or above) to e-annotate the PDF copy of their proofs.

AUTHOR RIGHTS AND BENEFITS

I. OPEN ACCESS

International Data Privacy Law authors have the option to publish their paper under the Oxford Open initiative; whereby, for a charge, their paper will be made freely available online immediately upon publication. After your manuscript is accepted the corresponding author will be required to accept a mandatory licence to publish agreement. As part of the licensing process you will be asked to indicate whether or not you wish to pay for open access. If you do not select the open access option, your paper will be published with standard subscription-based access and you will not be charged.

Oxford Open articles are published under Creative Commons licences. Authors publishing in International Data Privacy Law can use the following Creative Commons licences for their articles:
• Creative Commons Attribution licence (CC-BY)
• Creative Commons non-Commercial No Derivatives licence (CC-BY-NC-ND)

Please click here for more information about the Creative Commons licences.

You can pay Open Access charges using our Author Services site. This will enable you to pay online with a credit/debit card, or request an invoice by email or post. The open access charges applicable are:

Regular charge - £1750/ $2800 / €2275
List B Developing country charge* - £875 / $1400 / €1135
List A Developing country charge* - £0 /$0 / €0
*Visit our Developing Countries page for a list of qualifying countries

Please note that these charges are in addition to any colour/page charges that may apply.

Orders from the UK will be subject to the current UK VAT charge. For orders from the rest of the European Union, OUP will assume that the service is provided for business purposes. Please provide a VAT number for yourself or your institution, and ensure you account for your own local VAT correctly.

II. AUTHOR SELF-ARCHIVING/PUBLIC ACCESS POLICY

For information about this journal's policy, please visit our Author Self-Archiving policy page

III. OFFPRINTS

The corresponding authors will receive electronic access to their paper free of charge. Additional printed offprints may be purchased using the Oxford Journals Author Sevices site.

IV. BACK ISSUES

The current plus two back volumes are available from Oxford University Press. Previous volumes can be obtained from the Periodicals Service Company, 11 Main Street, Germantown, NY 12526, USA. Tel: +1 (518) 537 4700; Fax: +1 (518) 537 5899.
Orders from the UK will be subject to the current UK VAT charge. For orders from the rest of the European Union, OUP will assume that the service is provided for business purposes. Please provide a VAT number for yourself or your institution and ensure you account for your own local VAT correctly.

CONTACT

I. EDITORIAL OFFICE

For pre and post submission queries, please contact the Editorial Office:
Lou Whelan,
Virtual Editorial Office Manager
International Data Privacy Law
Editorial Office
Oxford University Press
Great Clarendon Street
Oxford
OX2 6DP | UK
E: idpl.editorialoffice@oup.com

II. MANAGING EDITOR

You may also contact the Editor:
Dan Jerker B. Svantesson
Managing General Editor
Faculty of Law
Bond University
Australia
E: dasvante@bond.edu.au

III. BOOK REVIEWS

If you would like to submit a book to be considered for review in International Data Privacy Law, in the first instance you may email a description of the book to O.Lynskey@lse.ac.uk
On approval, please send a copy of the book to:
Dr Orla Lynskey
International Data Privacy Law Book Reviews Editor
London School of Economics Law Department New Academic Building
6.23 Houghton Street
London
WC2A 2AE | UK

IV. PRODUCTION OFFICE

For post acceptance and proofing queries, please contact the production office:
Pete Rogers
Production Editor
International Data Privacy Law
Oxford University Press
Great Clarendon Street
Oxford
OX2 6DP | UK
E: idplaw@oup.com

Editor-in-Chief

Christopher Kuner

Wilson Sonsini Goodrich & Rosati, Brussels, and Centre for European Legal Studies, Cambridge

Editors

Christopher Millard

Queen Mary University of London, Oxford Internet Institute and Bristows

Fred H. Cate

Director of the Center for Applied Cybersecurity Research at Indiana University

Dan Jerker B. Svantesson (Managing Editor)

Bond University, Australia