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Instructions to Authors

Nicotine & Tobacco Research is the official journal of the Society for Research on Nicotine and Tobacco. The papers in the journal focus primarily on the neurobiology, psychology, epidemiology, and issues concerned with tobacco policy and public health related to tobacco use and dependence. The journal also focuses on clinical aspects of the subject particularly with regard to interventions employed in tobacco cessation.

All material to be considered for publication in Nicotine & Tobacco Research should be submitted in electronic form via ScholarOne Manuscripts, the journal's online submission site.

If you experience any problems during the online submission process please consult the Author's User Guide, which provides detailed submission instructions on how to submit your paper. Alternatively, please contact the journal's editorial office, who will be pleased to assist you.

UPDATED AUGUST 25, 2014: The journal uses American Medical Association (AMA) style as laid out in the AMA Manual of Style (10th edition). References should be cited with numbers and then listed in numerical order at the end of the paper.

SUBMITTING YOUR MANUSCRIPT: A STEP-BY-STEP GUIDE

Types of Submissions

The journal publishes six categories of manuscripts:

Original Investigation
An empirical report of data collected and analyzed. This type of paper wil normally report a substantial piece of original work.

Sections for main manuscript document: Introduction, Methods, Results, Discussion, Acknowledgments, References.

This submission will normally not exceed 4,000 words of text with a 250-word abstract and no more than 4 figures and tables combined (multi-part figures count as separate figures). The abstract should be structured as follows: Introduction, Methods, Results, and Conclusions. If authors wish to submit articles that exceed these limits significantly, they should contact the Editor in Chief before submission. If the request has been approved please indicate this in the cover letter. The 4,000-word limit does not include the title page, abstract, or references.

Review
Scholarly review of literature, identifying trends or gaps in literature, providing new synthesis, and outlining future directions.

This submission will normally not exceed 6,000 words of text with a 250-word abstract and no more than 4 figures and tables combined; tables longer than 1 page will be published as online-only supplementary material. If authors wish to submit articles that exceed these limits significantly, they should contact the Editor in Chief before submission. If the request has been approved please indicate this in the cover letter. Authors considering submitting this type of article to the journal might find it useful to contact the Editor-in-Chief before embarking on the preparation the review for advice on whether or not the proposed review discusses an issue or issues which the Editorial Board are likely to consider to be of general interest to the readership of the journal.

Brief Report
An empirical report preliminary or pilot data.

Sections for main manuscript document: Introduction, Methods, Results, Discussion, Acknowledgments, References.

This submission must not exceed 2,000 words of text with a 250-word abstract and no more than 2 figures and tables combined; tables longer than one page will be published as online-only supplementary material. The abstract should be structured as follows: Introduction, Methods, Results, and Conclusions.

Case Study
These reports should be descriptions of individual clinical cases or small groups of cases related to tobacco dependence or its treatment. When making a decision about the publication of case studies, the Editorial Team will pay particular attention to the novelty or topicality of the findings reported. These reports should not exceed 1,000 words, no figures or tables, and with a maximum of 10 references.

Commentary
Extended discussion of a published paper or editorial comment about relevant topic; most are invited; inquire about topic before submitting.

Letter to the Editor
Brief discussion, review, or reanalysis of published paper; should be data-based. Authors of critiqued papers will be invited to provide a response, which will be published concurrently.

Letters should be no more than 1,000 words, figures/tables should not be included, and the number of references should not exceed 10.

HOW TO FORMAT YOUR MANUSCRIPT: GENERAL NOTES

  • Manuscripts must be clearly written in English. If you would like additional help with the quality of your written English, including grammar, spelling, and language usage, visit Oxford Journals Language Services. There will be a charge for this service.
  • Manuscripts must include the sections listed below in the order they are presented. All word limits include citations within the text. The entire text should be double-spaced. Submitting an incomplete manuscript will cause a delay in review.
  • The journal conforms to the AMA Manual of Style, 10th Edition (see resources, below). For publication, manuscripts must conform to the journal’s style.
  • Do not incorporate any footer or headers in your submission.
  • Turn off Track Changes.
  • Do not include line numbers.
  • Do not include footnotes.

Manuscript Structure

  • Title page. This should list the title of the article and the full names and institutional addresses for all authors. Each author's highest academic degree should follow his/her name. The e-mail address of the corresponding author should also be included.
  • Abstract. For original investigations and brief reports, the abstract is limited to 250 words and should be structured as follows: Introduction, Methods, Results, and Conclusions. Please ensure that the conclusion of your abstract captures the main message of your article in an accurate, clear, concise, stand-alone statement. Abstracts for reviews and commentaries are also limited to 250 words but the sub-headings may differ.
  • Main Text. Use the guidelines in the Types of Articles table to structure the sections. Original Investigations and Brief Report sections are: Introduction, Methods, Results, and Discussion. Use a maximum of three level headings. For example:
  • HEADING 1: Uppercase, large font, bold Heading 2: Lower case, standard size font, bold Heading 3: Lower case, standard size font, italicized
  • Funding. List all sources of funding for the research. See below further details.
  • Declaration of Interests. Declare any competing interests for each author.
  • Acknowledgments. This section is for acknowledging individuals and institutions whose assistance and support the authors wish to mention.
  • References. The journal uses American Medical Association (AMA) style as laid out in the AMA Manual of Style (10th edition). References should be cited with numbers and then listed in numerical order at the end of the paper.
  • Tables. Tables longer or wider than one published page will be included as online-only Supplementary Material accessed through the journal archive, but not published in the journal’s print or online PDF versions. Include tables at the end of the main manuscript, created in Word, using the table function. Follow these rules:
  • (1) Do not create a table using only tabs or spaces to create columns.
  • (2) Do not create a table in Excel and embed it in a Word document. If you export a table from Excel, import it into the Tables function and format it for Word.
  • (3) Do not use features such as Word Art in tables.
  • (4) Mention the tables in the main text, but do not note in the manuscript where tables and figures should be inserted.
  • (5) Tables should not duplicate material contained in the main text. (6) Number the tables consecutively, as they should appear in the text.
  • Note: Do not note in the manuscript where tables and figures should be inserted, but refer to them as they relate to the text (for example: “Table 1 lists the subject characteristics…” or “Group differences are depicted in Figure 2…”).

SUBMITTING FIGURES AND SUPPLEMENTARY MATERIALS

Instructions for preparing figures are available here. Figures can be color or black/white. Figures published in color in the print version of the paper will incur a publishing cost to the authors. The following guidelines for figures are essential:

  • File formats. The journal prefers that figures be created in Excel. If you create figures in a program such as SigmaPlot or CorelDraw, you must export the file as .TIF. Do not embed a figure file as a picture into Excel or Word. The typesetters can work with figures in the following formats:
    .TIF (Tagged Image Format File)
    .DOC (Microsoft Word document)
    .XLS (Microsoft Excel)
    .PPT (Microsoft PowerPoint)
    .PDF (Portable document format, Adobe)
    .AI (Adobe Illustrator)
    .WMF (Windows metafile)
    .PNG (Portable Network Graphics)
  • Figure size. Size the figure to the column or page width of the journal, and set the resolution at 300 dpi or greater.
  • Microcharts. The journal encourages the use of microcharts (also called sparklines) where appropriate (see Resources, below). They can save considerable space and can include both data and a graphic element.
  • Follow the instructions. Figures must conform to the journal’s guidelines before a manuscript can be accepted and sent to production. Submitting figures in a nonpreferred format will delay or prevent publication.
  • Order. Number all figures consecutively, as they should appear in the text.
  • Information about figures. For further requirements about figures, refer to Resources, below.

Supplementary Material

Unpublished material such as tables and figures that relate to the manuscript but are too lengthy to be printed with the manuscript can be submitted online as Supplementary Material. These should be in a final, viewable format such as PDF, with any track-changes hidden. You will be able to upload this material when you submit your manuscript. Do not include material that has been published previously or is otherwise under copyright restriction.

HOW TO UPLOAD YOUR MANUSCRIPT

You will need to do the following when you submit your manuscript:

1. Contact Information. Provide contact information for all authors.

2. Author Keywords. If you are not in the online system’s database, you may need to provide keywords describing your areas of expertise. Use the pull-down list or enter your own terms.

3. Corresponding Author. Identify a corresponding author. You also can identify an alternate.

4. Type of Submission. Identify the type of manuscript you are submitting (see General Guide for descriptions and allowed size), along with the numbers of words, figures, and tables.

5. Topic Keyword. Identify keywords that apply to your manuscript. Use the pull-down list or enter your own terms.

6. Verification. Verify that the manuscript is the author's own work and is not under review, in press, or published elsewhere. Also verify that the manuscript meets ethical guidelines, including adherence to the legal requirements of the study country is performed. The journal considers plagiarism including self plagiarism a serious offense and the editors reserve the right to withdraw papers where there is evidence of plagiarism and to take appropriate action against the authors. Authors are directed to Chapter 5, section 4 (5.4), of the AMA Manual of Style for the definition of plagiarism that will be applied.

7. Authorship. Verify that all authors qualify for authorship under the guidelines of the AMA Manual of Style, 10th Edition. This involves making a primary contribution and holding primary responsibility for the data, concepts, and interpretation of results. Authorship should include those who have made substantial scientific contributions to the study.

8. Competing Interests. Declare any competing interests for each author. For questions about what constitutes a competing interest, see the journal Web site.

9. Registration of Clinical Trials. If the paper reports the results of a clinical trial, authors should indicate whether or not the study has been preregistered. If the trial has been preregistered, authors must report the trial number and the preregistration authority/organization in the paper.

10. Copyright Permission. Identify any figures or other portions of the manuscript for which copyright permission is required. Authors are responsible for securing permission. For more information, please visit www.oxfordjournals.org/access_purchase/rights_permissions.html.

11. Supplementary Material. Upload any supplementary material linked to the manuscript that will be viewed online-only.

12. Themed or Special Issue. Identify any supplement or dedicated issue for which the manuscript is being submitted.

13. Upload files. Upload separate manuscript files for the Main Document and the Figures (note that you can upload them in any order and reorder them using a pull-down menu; be sure to save the revised order).

  • Before uploading, turn off Track Changes and accept all changes as a “Final” version (not “Final Showing Markup”). Do not select “Show Comments.” Articles with tracked changes and inserted comments will not be considered for publication until the authors remove those features.
  • Your manuscript should be in any version of Microsoft Word for Windows or Macintosh, or WordPerfect for Windows.
  • Your manuscript cannot be considered for publication until the figures are submitted in a viewable format.
  • When you upload figures, you can add descriptive tags and comments.

14. Check PDF. Once the files are uploaded, click on the PDF link below them, to view the PDF. You must check the PDF at this stage or later in the submission process.

RESOURCES

Style

American Medical Association (2007). AMA Manual of Style (10th ed.).

Figures

Figure guidelines can be found here.

Microcharts: http://www.bestshareware.net/download/microcharts-professional.htm

SELF-ARCHIVING POLICY

For information about this journal's policy, please visit our Author Self-Archiving policy page.

LICENSE TO PUBLISH FORM

Upon receipt of accepted manuscripts at Oxford Journals authors will be invited to complete an online copyright license to publish form. The journal encourages authors to complete their copyright license to publish form online.

Please note that by submitting an article for publication you confirm that you are the corresponding/submitting author and that Oxford University Press ("OUP") may retain your email address for the purpose of communicating with you about the article. You agree to notify OUP immediately if your details change. If your article is accepted for publication OUP will contact you using the email address you have used in the registration process. Please note that OUP does not retain copies of rejected articles.

OPEN ACCESS

Authors have the option to publish their paper under the Oxford Open initiative, whereby, for a charge, their paper will be made freely available online immediately upon publication. After your manuscript is accepted, the corresponding author will be required to accept a mandatory licence to publish agreement. As part of the licensing process you will be asked to indicate whether or not you wish to pay for open access. If you do not select the open access option, your paper will be published with standard subscription-based access and you will not be charged.

Oxford Open articles are published under Creative Commons licences.

RCUK/Wellcome Trust funded authors publishing in Nicotine & Tobacco Research can use the Creative Commons Attribution licence (CC-BY) for their articles.

All other authors may use the following Creative Commons licences:
• Creative Commons Attribution Non-Commercial No Derivatives licence (CC-BY-NC-ND)

Please click here for more information about the Creative Commons licences.

Charges Information

You can pay Open Access charges using our Author Services site. This will enable you to pay online with a credit/debit card, or request an invoice by email or post. The applicable open access charges vary according to which Creative Commons licence you select. The open access charges are as follows.

Charges for CC-BY:
• Regular charge: £2188/ $3500 / €2844
• List B Developing country charge*: £1094/ $1750 / €1422
• List A Developing country charge*: £0 /$0 / €0

Charges for CC-BY-NC-ND:

• Regular charge: £1875/ $3000 / €2438
• List B Developing country charge*: £938/ $1500 / €1219
• List A Developing country charge*: £0 /$0 / €0

*Visit our Developing Countries page here for a list of qualifying countries.

Please note that these charges are in addition to any colour/page charges that may apply.

Orders from the UK will be subject to the current UK VAT charge. For orders from the rest of the European Union, OUP will assume that the service is provided for business purposes. Please provide a VAT number for yourself or your institution, and ensure you account for your own local VAT correctly.

FUNDING

The following rules should be followed:

An example is given here: ‘This work was supported by the National Institutes of Health (P50 CA098252 and CA118790 to R.B.S.R.) and the Alcohol & Education Research Council (HFY GR667789).’

  • The sentence should begin: ‘This work was supported by …’
  • The full official funding agency name should be given, i.e. ‘the National Cancer Institute at the National Institutes of Health’ or simply 'National Institutes of Health', not ‘NCI' (one of the 27 subinstitutions) or 'NCI at NIH' (full RIN-approved list of UK funding agencies) .
  • Grant numbers should be complete and accurate and provided in parentheses as follows: ‘(grant number xxxx)’
  • Multiple grant numbers should be separated by a comma as follows: ‘(grant numbers xxxx, yyyy)’
  • Agencies should be separated by a semi-colon (plus ‘and’ before the last funding agency)
  • Where individuals need to be specified for certain sources of funding the following text should be added after the relevant agency or grant number 'to [author initials]'.

Oxford Journals will deposit all NIH-funded articles in PubMed Central. See http://www.oxfordjournals.org/for_authors/repositories.html for details. Authors must ensure that manuscripts are clearly indicated as NIH-funded using the guidelines above.