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Journal Policies

SCOPE OF THE JOURNAL

Oxford Medical Case Reports (OMCR) is an open access, peer-reviewed online journal that will consider any original case report that expands the field of medicine.

PUBLICATION ETHICS

Authors should observe high standards with respect to publication ethics as set out by the Commission on Publication Ethics (COPE) and International Committee of Medical Journal Editors (ICMJE). Falsification or fabrication of data, plagiarism, including duplicate publication of the authors’ own work without proper citation, and misappropriation of the work are all unacceptable practices. Any cases of ethical misconduct are treated very seriously and will be dealt with in accordance with the COPE guidelines.

Authorship

All authors listed on the manuscript should have contributed significantly to the experimental design, its implementation, or analysis and interpretation of the data. All authors should have been involved in the writing of the manuscript at draft and any revision stages, and have read and approved the final version. Anyone who made major contributions to the writing of the manuscript should be listed as an author (e.g. “ghost writing” is prohibited by the Journal). Any other individuals who made less substantive contributions to the experiment or the writing of the manuscript should be listed in the acknowledgement section. Any change in authorship (including author order) after the initial manuscript submission must be approved in writing by all authors.

One or more of the authors must be nominated as a guarantor of the paper under the heading ‘Guarantor’ at the end of the manuscript. The guarantor or guarantors accept full responsibility for the work, had access to the data, and controlled the decision to publish.

Originality

By submitting your manuscript to the journal it is understood that this it is an original manuscript and is unpublished work and is not under consideration elsewhere. Plagiarism, including duplicate publication of the author’s own work, in whole or in part without proper citation is not tolerated by the journal. Manuscripts submitted to the journal may be checked for originality using anti-plagiarism software.

Conflicts of Interest

At the point of submission, each author should reveal any financial interests or connections, direct or indirect, or other situations that might raise the question of bias in the work reported or the conclusions, implications, or opinions stated – including pertinent commercial or other sources of funding for the individual author(s) or for the associated department(s) or organization(s), personal relationships, or direct academic competition. When considering whether you should declare a conflicting interest or connection please consider the conflict of interest test: Is there any arrangement that would embarrass you or any of your co-authors if it was to emerge after publication and you had not declared it?
As part of the online submission process, corresponding authors are required to confirm whether they or their co-authors have any conflicts of interest to declare, and to provide details of these. If the Corresponding author is unable to confirm this information on behalf of all co-authors, the authors in question will then be required to submit a Conflict of Interest statement to the Editorial Office. It is the Corresponding author’s responsibility to ensure that all authors adhere to this policy. A Conflict of Interest statement must also be included as part of the manuscript under the heading ‘Conflict of Interest’.

Informed Patient Consent

When reporting on human subjects, authors should indicate whether the procedures followed were in accordance with the ethical standards of the Helsinki Declaration (1964, amended most recently in 2013) of the World Medical Association. Any information, including illustrations, should be as anonymized as far as possible.

OMCR follows the ICMJE recommendations for reporting about patients. Patients have a right to privacy that should not be infringed without prior informed consent.

Identifying information should not be published in written descriptions, photographs and pedigrees unless the information is essential for scientific purposes and the patient (or parent or guardian) has given written informed consent for publication. Informed consent for this purpose requires the patient be shown the manuscript to be published.

Identifying details should be omitted if they are not essential, but patient data should never be altered or falsified to attain anonymity. We understand that complete anonymity is difficult to achieve. For example, masking the eye region in photographs of patients is inadequate protection of anonymity.

A statement addressing informed patient consent must be included as part of the manuscript under the heading ‘Consent’.

Mandatory patient consent form

It is compulsory for a signed patient consent form to be sought exhaustively for all case reports, irrespective of whether there are any photos of the patient. A patient consent form must be used and an example, with guidelines on use, is available for download here. You must upload your dated consent forms with your manuscript submission via the online submission system.

Permission from a relative should be obtained wherever possible if the patient is deceased.

If the patient or relatives of a deceased patient cannot be traced and consent cannot be obtained, the case report can only be considered for publication if it is sufficiently anonymised.

The Editorial Board reserves the right to reject papers for which the ethical aspects are, in the Board’s opinion, open to doubt. Please contact the Editorial Office if you have any queries regarding consent.

EXPERIMENTAL ETHICS

Authors should indicate that the design of the work has been approved by local ethical committees or that it conforms to standards currently applied in the country of origin. The name of the authorizing body should be stated as part of the manuscript under the heading ‘Ethical Approval’.

FUNDING

Funding for a case report, for example by a commercial, private, government or charity company/department, should always be disclosed.

Research funders should be disclosed in the funding statement as part of the manuscript under the heading ‘Funding’. Details of how to format your Funding Statement are included in the Manuscript Preparation Instructions

Other sources of funding should be included in the acknowledgements section, for example funding for the Article Processing Fee, individual authors funding sources, or funding for writing and editing assistance.

PUBLISHING MISCONDUCT

An article is reviewed for publication on the understanding that the work it represents has not been submitted for publication elsewhere. All authors will be required to submit a statement confirming that the manuscript represents original work that has not been published, accepted or is currently being considered for publication elsewhere except as an abstract. If you have submitted your manuscript and are awaiting a decision, please do not submit elsewhere. Duplicating submissions is a strain on reviewers and journal office resources.

IMAGE MANIPULATION

OMCR does not allow certain electronic enhancements or manipulations of digital images.

Figures assembled from multiple photographs or images must indicate the separate parts with the lines between them.

Linear adjustment of contract, brightness, or colour must be applied to an entire mage or plate equally and are allowed as long as they do not obscure, eliminate, or misrepresent any information present in the original.

Nonlinear adjustments must be specified in the figure legend. Selective enhancements or alterations of one part of an image are not acceptable.

When suspicions are raised regarding the authenticity of an image, it is the Journal’s policy to investigate. OMCR may ask authors to provide additional documentation of their primate data and/or copies of the original figures.

PEER REVIEW PROCESS

All submissions to the journal are initially reviewed by the Editor and his Associates. At this stage manuscripts may be rejected without peer review if it is felt that they are not of high enough priority or not relevant to the journal. This fast rejection process means that authors are given a quick decision and do not need to wait for the review process.
Manuscripts that are not instantly rejected are sent out for peer review to an independent reviewer. Based on the feedback from the reviewer and the Editors’ judgment a decision is given on the manuscript.
The average time from submission to first decision is 30 days.

Appeals

If you believe that your manuscript has been incorrectly rejected by the editorial team, authors may send an appeal to the editorial office. To submit an appeal please send an email to the editorial office giving as much detail as possible about why you believe that your manuscript has been incorrectly rejected. Please do not re-submit your article.

CONFIDENTIALITY

All submitted manuscripts are treated as confidential documents. They may be reviewed by the Editors, Editorial Office staff and assigned peer reviewers unless otherwise permitted by the authors. By accepting to review a manuscript referees agree to treat the material as confidential.

PRESS EMBARGOES

Occasionally the journal will issue press releases for some of its articles. Authors submitting to the journal are expected to respect any press embargos set for their manuscript.

DRUG DISCLAIMER

The mention of trade names, commercial products or organizations, and the inclusion of advertisements in Oxford Medical Case Reports does not imply endorsement by the Society, the editors, the editorial board, Oxford University Press or the organization to which the authors are affiliated. The editors and publishers have taken all reasonable precautions to verify drug names and doses, the results of experimental work and clinical findings published in Oxford Medical Case Reports. The ultimate responsibility for the use and dosage of drugs mentioned in Oxford Medical Case Reports and in the interpretation of published material lies with the medical practitioner, and the editors and publishers cannot accept liability for damages arising from any errors or omissions in Oxford Medical Case Reports Please inform the editors of any errors.

MATERIAL DISCLAIMER

The opinions expressed in Oxford Medical Case Reports are those of the authors and contributors, and do not necessarily reflect those of the Society the editors, the editorial board, Oxford University Press or the organization to which the authors are affiliated.