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Manuscript Instructions

SUBMISSION


Please read these instructions carefully and follow them closely to ensure that the review and publication of your paper is as efficient and quick as possible. The Editors reserve the right to return manuscripts that are not in accordance with these instructions. All material to be considered for publication in Oxford Medical Case Reports should be submitted in electronic form via the journal's online submission system. Once you have prepared your manuscript according to the instructions below, instructions on how to submit your manuscript online can be found here.

HOW TO CONTACT THE EDITORIAL OFFICE

The Editorial Office can be contacted at the following email address: omcr.editorialoffice@oup.com

LANGUAGE EDITING PRE-SUBMISSION

If your first language is not English, optional language editing is available to ensure that the academic content of your paper is fully understood by the journal editors and reviewers. Language editing does not guarantee that your manuscript will be accepted for publication. For further information on this service, please click here. Several specialist language editing companies offer similar services and you can also use any of these. Authors are liable for all costs associated with such services.

MANUSCRIPT FORMAT AND STRUCTURE

CASE REPORTS

Please prepare your typescript text using a word-processing package (save in .doc or .rtf format). Typescripts should be double-spaced. Please number each page. Manuscripts should be organised as follows: Title page; Abstract and Keywords; Text with the following sections: Introduction, Case Report, Discussion; Figure legends; References.

All articles should be no more than 1000 words long with a maximum of 10 references and 1 figure. Manuscripts should also contain a separate abstract of up to 150 words.
Authors should upload separate files for the title page and the manuscript (i.e. title page, abstract, text, figure legends and references). This applies to the original version of the manuscript and any revised versions. Due to figure file size constraints, you should submit separate files for figures. The location of Figures should be indicated in the text.

It is recommended that authors spell-check all files before submission.

Please use short, simple filenames when saving all your documents, and avoid special characters, punctuation marks, symbols (such as &), and spaces. If you are a Macintosh user, you must also type the extension at the end of the file name you choose (.doc, .rtf, .jpg, .gif, .tif, .xls, .pdf, .eps, .ppt, .mov or .qt).

Title page

The title should be short, specific and informative. The full first name, initial(s), and surname of each author should be followed by his or her department, institution, city with postcode, and country. The fax, telephone number and Email address of the corresponding author should also be provided. It is editorial policy to list only one author for correspondence.


It is important that authors ensure the following: (i) all names have the correct spelling and are in the correct order (first name, then family name); (ii) initials are correct. Occasionally, the distinction between surnames and forenames can be ambiguous, and this is to ensure that the authors’ full surnames and forenames are tagged correctly, for accurate indexing online.

Abstract

The second page of the manuscript should contain the Abstract, which must not exceed 150 words. The Abstract should be comprehensible to readers before they have read the paper, and reference citations must be avoided. Following the abstract, 3-6 key words should be given for subject indexing.

Article Structure

The main text of the paper should be up to 1000 words (excluding references and legends) and should be structured with the following sections:

• Introduction
• Case Report
• Discussion
• References
• Figure legends

Abbreviations

Non-standard abbreviations should be defined at the first occurrence and introduced only where multiple use is made. Authors should not use abbreviations in headings.

Acknowledgements

Acknowledgements and details of non-financial support must be included at the end of the text before references and not in footnotes. Personal acknowledgements should precede those of institutions or agencies. Please note that acknowledgement of funding bodies and declarations regarding conflicts of interest should be given in separate Funding and Conflicts of interest sections, respectively.

Funding Statement

Details of all funding sources for the work in question should be given in a separate section entitled 'Funding'. This should appear after the 'Acknowledgements' section.

The following rules should be followed:

• The sentence should begin: ‘This work was supported by …’
• The full official funding agency name should be given, i.e. ‘National Institutes of Health’, not ‘NIH’ (full RIN-approved list of UK funding agencies) Grant numbers should be given in brackets as follows: ‘[grant number xxxx]’.
• Multiple grant numbers should be separated by a comma as follows: ‘[grant numbers xxxx, yyyy]’.
• Agencies should be separated by a semi-colon (plus ‘and’ before the last funding agency).
• Where individuals need to be specified for certain sources of funding the following text should be added after the relevant agency or grant number 'to [author initials]'.

Any role a sponsor played should be detailed in the acknowledgements section. For example, if they were involved with the writing, study design, collection, analysis or interpretation of data. For more information on funding, click here.

For example, ‘Funding statement: This work was supported by the National Institutes of Health [AA123456 to C.S., BB765432 to M.H.]; and the Alcohol & Education Research Council [hfygr667789].’
If funding has been provided for your study a ‘Funding:’ heading should be added to the end of the abstract listing the companies/institutes who have funded the work, e.g. Funding: ARC.

References

Authors are responsible for checking accuracy of all references. These should be numbered in order of appearance in the text (in parentheses) and must be listed numerically in the reference list. Journal titles and author initials should be properly abbreviated and punctuated. If an automatic referencing system has been used in the preparation of the paper, the references must not be left embedded in the final text file submitted. For references with >6 authors, the first 6 authors should be listed, followed by et al. The citation of journals and books should conform to the following examples:
• Journals:
Dutau H, Breen DP, Gomez C, Thomas PA, Vergnon JM. The integrated place of tracheobronchial stents in the multidisciplinary management of large post-pneumonectomy fistulas: our experience using a novel customised conical self-expandable metallic stent. Eur J Cardiothorac Surg 2011;39:185-9.
• Books:
Cooley DA. Techniques in cardiac surgery. Philadelphia: Saunders, 1984:167-76

Clinical images
Clinical images should be no more than 300 words. Only one figure file is allowed for the image. The selected figure file may contain two images (labelled figure 1a and 1b). Clinical images should have six references or fewer. Clinical images do not require an abstract, but do require provision of keywords.

FIGURES AND ILLUSTRATIONS

Please be aware that the requirements for online submission and for reproduction in the journal are different: (i) for online submission and peer review, please upload your figures either embedded in the word processing file or separately as low-resolution images (.jpg, .tif, .gif or. eps); (ii) for reproduction in the journal, you will be required after acceptance to supply high-resolution .tif files. Minimum resolutions are 300 d.p.i. for colour or tone images, and 600 d.p.i. for line drawings. We advise that you create your high-resolution images first as these can be easily converted into low-resolution images for online submission. Figures will not be relettered by the publisher. The journal reserves the right to reduce the size of illustrative material. Any photomicrographs, electron micrographs or radiographs must be of high quality. Wherever possible, photographs should fit within the print area or within a column width. Photomicrographs should provide details of staining technique and a scale bar. Patients shown in photographs should have their identity concealed and should have given their written consent for publication.

When creating figures, please make sure any embedded text is large enough to read. Many figures contain miniscule characters such as numbers on a chart or graph. If these characters are not easily readable, they will most likely be illegible in the final version. Certain image formats such as .jpg and .gif do not have high resolutions, so you may elect to save your figures and insert them as .tif instead.
For useful information on preparing your figures for publication, go to http://cpc.cadmus.com/da.

PERMISSION TO REPRODUCE FIGURES AND EXTRACTS

Permission to reproduce copyright material, for print and online publication in perpetuity, must be cleared and if necessary paid for by the author; this includes applications and payments to DACS, ARS and similar licensing agencies where appropriate. Evidence in writing that such permissions have been secured from the rights-holder must be made available to the editors. It is also the author's responsibility to include acknowledgements as stipulated by the particular institutions. Please note that obtaining copyright permission could take some time. Oxford Journals can offer information and documentation to assist authors in securing print and online permissions: please see Guidelines for Authors. Should you require copies of this then please contact the OMCR editorial office or the Oxford Journals Rights department on journals.permissions@oxfordjournals.org

COPYRIGHT AND LICENCE

Upon receipt of accepted manuscripts at Oxford Journals authors will be invited to complete an online copyright licence to publish form. Please note that by submitting an article for publication you confirm that you are the corresponding/submitting author and that Oxford University Press ("OUP") may retain your email address for the purpose of communicating with you about the article. You agree to notify OUP immediately if your details change. If your article is accepted for publication OUP will contact you using the email address you have used in the registration process. Please note that OUP does not retain copies of rejected articles.

PROOFS

Authors are sent page proofs by email. These should be checked immediately and corrections, as well as answers to any queries, should be returned to the publishers as an annotated PDF via email or fax within 3 working days (further details are supplied with the proof). It is the author's responsibility to check proofs thoroughly.