Information for Authors
INSTRUCTIONS TO AUTHORS
Once an article has been accepted for publication in the Oxford Art Journal, it must be checked carefully to ensure it is consistent with the style conventions listed below. You should treat your manuscript as if it was a final proof in order to eliminate errors and inconsistencies as far as possible. This will save time at the proof stage. Articles are copy-edited before proof. Proofs are normally expected to be returned with corrections and answers to any queries from the copy editor within one week.
For general guidance see The Oxford Guide to Style (Oxford, 2002) and the Oxford Dictionary for Writers and Editors (Oxford, latest edn).
The Oxford Art Journal normally publishes articles between 8,000 and 9,000 words in length (including footnotes). When submitting a paper please provide a word count for both the main text and the notes separately. Please also provide an abstract of between 150 and 200 words. All text should be double spaced (including footnotes and captions). Unaccepted manuscripts will not be returned to authors. Please note that it is not OAJ policy to provide feedback to authors whose submission have not been accepted. Texts should conform to English spelling. Avoid use of bold text unless essential.
In addition, please send a cover letter with the details of your submission and your contact details, as well as two anonymous copies of your article for review purposes.
We kindly ask that you do not submit your article elsewhere during the reviewing process.
The Oxford Art Journal is not generally able to offer the option of ‘gold’ open access publication of articles, due to the difficulty of securing image rights for open access publication. However, if your funding body or institution mandates open access publication, please do contact the editorial office and we will be happy to discuss options for compliance.
Subheadings: use upper and lower case.
Quotations: use single quotation marks throughout; for quotations within quotations use double quotation marks. Longer quotations should appear as an indented block without quotation marks.
Signal breaks in the text thus: ... (where the set of three points [ellipsis] marks a break in the text, leave a space before and after); do not use an ellipsis at the beginning of quotations; if ... is used at the end of a quotation, add a final point, placing footnote inside last point (...1.).
Foreign words: keep in roman as much as possible (œuvre, fin-de-siècle, repoussoir, trompe l'œil, Académie); italicise only if unfamiliar or in an inaccessible language. Do not italicise foreign words in quotations of text in a foreign language. In the main text, unless the foreign quotation is short and obvious, give an English translation in the text and the original (unitalicised) in a note.
Capitalisation: be consistent, especially with terms such as Cubist, Cubism, Surrealist, Surrealism and especially with Modernist.
Punctuation: do not use full points with contractions and acronyms (Dr, Mrs, St, RIBA, MOMA). Do not use apostrophes with 1880s, 1900s etc.
Dates: the nineteenth century, not 19th; 9 May 1962; BC or AD, no points.
Hyphenate adjectives: art-historical methodology, nineteenth-century France, middle-class values; do not hyphenate nouns: the nineteenth century, the middle class.
Illustrations: should be referred to in the text thus: (Fig. 1). All copyright permission must be cleared and if necessary paid for by the author; this includes applications and payments to DACS, ARS and similar licensing agencies where appropriate. It is also the author's responsibility to include acknowledgements as stipulated by particular institutions. Send photocopies in the first instance. For accepted articles, we require digital files of at least 300 dpi.
Cropping: if the image to be reproduced requires cropping, please supply a clearly marked-up photocopy.
Footnotes: Notes are printed in the margins so please avoid lengthy notes.
Captions: follow this pattern: Fig. 1. Jacques-Louis David, The Oath of the Horatii, 1784-5, oil on canvas, 200 x 300 cm. Musée du Louvre, Paris. (Photo: Réunion des Musées Nationaux)
References in notes:
Articles: John Smith, 'Afterthoughts on Manet's Olympia', Oxford Art Journal, Vol. 33, no. 2, October 2010, pp. 89-99.
N.B. for volume numbers, use arabic numerals, not roman (20 not XX). For page numbers use pp. 70-7, not pp. 70-77, but note: 10-11, 16-18 etc., for the group of 10-19 in each hundred. Leave a space between p./pp. and numbers, also after vol. and no.
Books: John Smith, Manet: New Documents (Utopia Press: London, 2010).
Edited Works: John Smith (ed.), Manet, 2 vols (Oxford University Press: Oxford, 2010); John and Janet Smith (eds), A Guide to Art-Historical Clichés (Dystopia Press: Milton Keynes, 2015).
Exhibitions: Cézanne: The Late Work, Grand Palais, Paris, 1980.
French Titles: La Couleur éloquente, not La Couleur Éloquente. However, when adjective precedes first noun, it goes into capitals: Petit Dictionnaire critique et anecdotique des enseignes de Paris.
Use trans., and intro. as abbreviations followed by name: ed. or eds for editor or editors, edn for edition.
Do not use op. cit., ibid., etc. Refer to author and shortened version of reference (with date if this is required for clarity) thus: Smith, 'Afterthoughts' (2010), pp. 89-90, or: Smith, Manet, p. 12.
All figures submitted to the journal in colour will be published in colour online at no cost (unless the author specifically requests that their figures be in black and white online). Colour figures can also be included in the print issue with no fee - please speak to the editor if you would like to include colour figures in print. Colour figures must have a resolution of at least 300 dots per inch at their final sizes. Figure captions must be suitably worded to apply to both the print and online versions of the article. For more information on figure submission, please click here.
In order to reproduce any third party material, including figures or tables, in an article authors must obtain permission from the copyright holder and be compliant with any requirements the copyright holder may have pertaining to this reuse.
When seeking to reproduce any kind of third party material authors should request the following:
(i) non-exclusive rights to reproduce the material in the specified article and journal; (ii) electronic rights, preferably for use in any form or medium; (iii) the right to use the material for the life of the work; and (iv) world-wide English-language rights.
Further guidelines on clearing permissions can be found at: http://www.oxfordjournals.org/access_purchase/permissions_guidelines.doc.
Authors should also include a statement indicating that permission has been obtained in the relevant legend/footnote and provide the Editorial Office with copies of any relevant paperwork.
A template permissions request letter can be found at the end of the above document.
Upon receipt of accepted manuscripts at Oxford Journals authors will be invited to complete an online copyright licence to publish form.
Please note that by submitting an article for publication you confirm that you are the corresponding/submitting author and that Oxford University Press ("OUP") may retain your email address for the purpose of communicating with you about the article. You agree to notify OUP immediately if your details change. If your article is accepted for publication OUP will contact you using the email address you have used in the registration process. Please note that OUP does not retain copies of rejected articles.
Authors are entitled to a free copy of the issue in which their article is published. These can be claimed using the Oxford Journals Author Services site at same time as signing the licence to publish. Offprints and further single issues can also be ordered using this site. Any additional orders from the UK will be subject to the current UK VAT charge. For orders from elsewhere in the EU you or your institution should account for VAT by way of a reverse charge. Please provide us with your or your institution’s VAT number.
Particularly if English is not your first language, before submitting your manuscript you may wish to have it edited for language. This is not a mandatory step, but may help to ensure that the academic content of your paper is fully understood by journal editors and reviewers. Language editing does not guarantee that your manuscript will be accepted for publication. If you would like information about one such service please click here. There are other specialist language editing companies that offer similar services and you can also use any of these. Authors are liable for all costs associated with such services.
Articles and editorial correspondence should be sent to:
Giulia Smith Department of Art History, University College London, Gower Street, London, WC1E 6BT England.
Books and other review material should be sent to:
Book Reviews Editors Oxford Art Journal c/o Department of Art History, University College London, Gower Street, London, WC1E 6BT England.